Facilities & Administrative Coordinator — Ops & Budgets

State of South Carolina; Blythewood (SC); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

Paid vacation and sick leave

Job summary

The State of South Carolina's DMV (SCDMV) in Blythewood invites applications for a Facilities Maintenance Specialist. This role supports Administration / Facilities Management by handling work orders, budgeting, procurement, and project coordination to ensure the agency operates efficiently.

Based at the SCDMV Headquarters in Blythewood, SC, the position requires organization, discretion, and the ability to use Microsoft Office, SCEIS, and related systems.

Qualifications

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• A valid SC motor vehicle operator's license is required.
• Must complete a nationwide criminal background check to include finger printing.
• Knowledge of principles and practices applicable to State of SC Procurement Code.
• Oversees Facilities budgets and prepares associated paperwork.
• Prepares weekly, monthly and annual reports due internally and to other State Agencies.
• Must be well organized and able to communicate effectively orally and in writing.
• Must be able to exceptionally utilize Microsoft Office Suite, SCEIS and other web-based programs to perform job functions.
• Position is based at SCDMV Headquarters located in Blythewood, SC.
• Must be able to lift up to 50 pounds.
• Occasional overnight travel may be required.
• Employee will be required to assist the Department during hazardous weather.
• Must be able to work in a fast-paced office environment.

Responsibilities

• Manages SCDMV Work Order Mailbox and the Facilities Maintenance work order assignment system to ensure work requests are completed within the allotted time. Keeps track of Work Orders.
• Works in SCEIS to create Shopping Carts for Facilities & Inventory Management Departments working with budget to ensure all coding is correct.
• Ensures that work is completed and performs Goods Receipts. Prepares all documents for signatures. Also, works in SCEIS ECC to pull IDT invoices for DPS chargeback billing and prepares spreadsheet for Revenue Accounting.
• Manages Procurement Card reconciliation process for the Facilities / Inventory Management Department.
• Assists Facilities team with projects, provides back up support to the following areas: State Vehicle Fleet management, Capital Improvement coordination projects and will be required to assist the Department during hazardous weather.
• Utilizes extreme confidentiality in updating the HR User Management Log, sends emails to new recipients ensuring they officially account for their assets. This monitoring of employees must be checked (1) time per week.
• Performs other duties as required by manager.

Job description

The State of South Carolina's DMV (SCDMV) in Blythewood invites applications for a Facilities Maintenance Specialist. This role supports Administration / Facilities Management by handling work orders, budgeting, procurement, and project coordination to ensure the agency operates efficiently.

Based at the SCDMV Headquarters in Blythewood, SC, the position requires organization, discretion, and the ability to use Microsoft Office, SCEIS, and related systems.