Administrative Coordinator I / Facilities Specialist - 193951

State of South Carolina; Blythewood (SC); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

Paid vacation and sick leave

Job summary

The State of South Carolina's DMV (SCDMV) in Blythewood invites applications for a Facilities Maintenance Specialist. This role supports Administration / Facilities Management by handling work orders, budgeting, procurement, and project coordination to ensure the agency operates efficiently.

Based at the SCDMV Headquarters in Blythewood, SC, the position requires organization, discretion, and the ability to use Microsoft Office, SCEIS, and related systems.

Qualifications

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• A valid SC motor vehicle operator's license is required.
• Must complete a nationwide criminal background check to include finger printing.
• Knowledge of principles and practices applicable to State of SC Procurement Code.
• Oversees Facilities budgets and prepares associated paperwork.
• Prepares weekly, monthly and annual reports due internally and to other State Agencies.
• Must be well organized and able to communicate effectively orally and in writing.
• Must be able to exceptionally utilize Microsoft Office Suite, SCEIS and other web-based programs to perform job functions.
• Position is based at SCDMV Headquarters located in Blythewood, SC.
• Must be able to lift up to 50 pounds.
• Occasional overnight travel may be required.
• Employee will be required to assist the Department during hazardous weather.
• Must be able to work in a fast-paced office environment.

Responsibilities

• Manages SCDMV Work Order Mailbox and the Facilities Maintenance work order assignment system to ensure work requests are completed within the allotted time. Keeps track of Work Orders.
• Works in SCEIS to create Shopping Carts for Facilities & Inventory Management Departments working with budget to ensure all coding is correct.
• Ensures that work is completed and performs Goods Receipts. Prepares all documents for signatures. Also, works in SCEIS ECC to pull IDT invoices for DPS chargeback billing and prepares spreadsheet for Revenue Accounting.
• Manages Procurement Card reconciliation process for the Facilities / Inventory Management Department.
• Assists Facilities team with projects, provides back up support to the following areas: State Vehicle Fleet management, Capital Improvement coordination projects and will be required to assist the Department during hazardous weather.
• Utilizes extreme confidentiality in updating the HR User Management Log, sends emails to new recipients ensuring they officially account for their assets. This monitoring of employees must be checked (1) time per week.
• Performs other duties as required by manager.

Job description

Job Responsibilities

Are you a multi-crafted skilled technician? Have you always wanted to train to become a skilled Facilities Maintenance Specialist? Then we may have the job for you! We are seeking a motivated maintenance professional to join our team. If you're ready to put your amazing skills to work to help our agency function at its best, we can't wait to meet you!

This position is in the Administration / Facilities Management Unit, at SCDMV Headquarters in Blythewood, SC.

Responsibilities Of The Facilities Specialist

• Manages SCDMV Work Order Mailbox and the Facilities Maintenance work order assignment system to ensure work requests are completed within the allotted time. Keeps track of Work Orders.
• Works in SCEIS to create Shopping Carts for Facilities & Inventory Management Departments working with budget to ensure all coding is correct.
• Ensures that work is completed and performs Goods Receipts. Prepares all documents for signatures. Also, works in SCEIS ECC to pull IDT invoices for DPS chargeback billing and prepares spreadsheet for Revenue Accounting.
• Manages Procurement Card reconciliation process for the Facilities / Inventory Management Department.
• Assists Facilities team with projects, provides back up support to the following areas: State Vehicle Fleet management, Capital Improvement coordination projects and will be required to assist the Department during hazardous weather.
• Utilizes extreme confidentiality in updating the HR User Management Log, sends emails to new recipients ensuring they officially account for their assets. This monitoring of employees must be checked (1) time per week.
• Performs other duties as required by manager.

Minimum and Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Agency Requirements

• A valid SC motor vehicle operator's license is required.
• Must complete a nationwide criminal background check to include finger printing.

Additional Requirements

• Knowledge of principles and practices applicable to State of SC Procurement Code.
• Oversees Facilities budgets and prepares associated paperwork.
• Prepares weekly, monthly and annual reports due internally and to other State Agencies.
• Must be well organized and able to communicate effectively orally and in writing.
• Must be able to exceptionally utilize Microsoft Office Suite, SCEIS and other web-based programs to perform job functions.
• Under general supervision, employee should be able to work independently as well as in a team environment.
• Performs complex duties requiring confidentiality/discretion and actively participates in interpreting and applying State law/codes, Agency policies and procedures.
• Position is based at SCDMV Headquarters located in Blythewood, SC.
• Must be able to lift up to 50 pounds.
• Occasional overnight travel may be required.
• Employee will be required to assist the Department during hazardous weather.
• Must be able to work in a fast-paced office environment.

Agency Preferred

• A bachelor's degree or a high school diploma and (5) years relevant program experience.
• Preferred experience with knowledge of governmental fiscal procedures, practices and policies.

What’s in it for you?

At the SCDMV, you have the opportunity to be a part of an exception team and diverse culture that nurtures mutual success for our customers, employees, and state. If you have the ideas to make agency training even stronger, this position may be for you. Bring those ideas and a desire to develop yourself and our team for optimal success.

The South Carolina DMV offers a robust and competitive benefits program.

• Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
• An exceptional Employee Assistance Program (EAP) at no cost to the employee or members of their household

Salary

This position has a salary of $47,940.00 that is nonnegotiable.

The Department of Motor Vehicles is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Applicants must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.