Facilities Administrative Coordinator

[1002 AC Decatur] Arizona Charlie's, LLC; Las Vegas (NV); On-site; USD 38,000 - 52,000; Full time

Job summary

Arizona Charlie's, LLC is seeking an Administrative Assistant for the Facilities Department to support the Director and Managers with clerical, scheduling, and communications tasks. You will manage mail, records, time entry in Kronos, and assist in preparing documents for internal and external stakeholders.

The role emphasizes accuracy, a customer-service mindset, and collaboration within a safety-conscious gaming environment. High school diploma required; 21+ not specified here.

Qualifications

• 3 years of administrative or facilities-related experience; experience in construction or engineering environments highly desired.
• Ability to follow instructions and complete tasks accurately in a fast-paced, detail-oriented environment.
• Strong communication skills and willingness to work as part of a collaborative team.
• Committed to fostering a respectful, inclusive, and safety-conscious work environment.
• Ability to access and input information using a moderately complex computer system.
• Skilled in Microsoft Office Suite, including Outlook, Excel, and Word; familiarity with collaboration tools like Microsoft Teams.
• Experience with CMMS Software, HotSos, or other facilities systems preferred.
• Experience with Workday preferred.

Responsibilities

• Provide timely and courteous guest service consistent with the company's guest service culture.
• Maintain organized and accurate departmental records, including personnel files, vendor documents, and facilities-related paperwork.
• Receive, open, time‑stamp, and route incoming mail to the appropriate individuals in the Facilities Department.
• Enter associate time and attendance data into Kronos, apply attendance points, and ensure associates are informed of updates or documentation requirements.
• Support the Director of Facilities and Facilities Managers by scheduling meetings, preparing paperwork, and managing communications both internally and externally.
• Ensure compliance with all applicable gaming laws and company internal controls, policies and procedures, Title 31, and federal regulations, if they apply to the position.
• Perform other duties as assigned.

Skills

Administrative experience

Facilities experience

Attention to detail

Communication skills

Team player

Microsoft Office

Outlook

Excel

Word

Microsoft Teams

Kronos

CMMS software

HotSos

Workday

Education

High school diploma or equivalent

Tools

Kronos

CMMS Software

HotSos

Workday

Microsoft Teams

Job description

Arizona Charlie's, LLC is seeking an Administrative Assistant for the Facilities Department to support the Director and Managers with clerical, scheduling, and communications tasks. You will manage mail, records, time entry in Kronos, and assist in preparing documents for internal and external stakeholders.

The role emphasizes accuracy, a customer-service mindset, and collaboration within a safety-conscious gaming environment. High school diploma required; 21+ not specified here.