Facilities Administrative Assistant

Arizona Charlies - Decatur; Las Vegas (NV); On-site; USD 40,000 - 52,000; Full time

Job summary

Arizona Charlie's, LLC is seeking an Administrative Assistant for the Facilities Department to support the Director and Facilities Managers with clerical tasks, scheduling, and communication. You will maintain records, process mail, enter attendance in Kronos, and help ensure compliance with gaming laws, internal controls, and safety policies.

Strong organization and customer service are essential. Experience in admin or facilities, MS Office, and willingness to work in a fast-paced environment

Qualifications

• Three years of administrative or facilities-related experience.
• Proficient in MS Office; strong communication skills.
• Ability to manage records, timekeeping, and scheduling.
• Familiarity with safety and compliance policies is a plus.

Responsibilities

• Provide high-level clerical support to the Director of Facilities and Managers.
• Maintain organized departmental records and mail routing.
• Enter associate time data into Kronos and track attendance updates.
• Schedule meetings and manage internal/external communications.
• Ensure compliance with gaming laws, internal controls, and procedures.

Skills

Administrative experience

Facilities support

MS Office

Timekeeping (Kronos)

Communication

Team collaboration

Education

High school diploma

Tools

Kronos

CMMS Software

HotSos

Job description

At Arizona Charlie's, LLC , we don’t just offer jobs — we build careers. In a business that’s often about flash, we’re the real deal. With a diverse portfolio of hospitality, gaming, and entertainment properties, we’re powered by people who are passionate, reliable, and ready to make an impact. Whether you're just starting out or looking to take your career to the next level, you’ll find real opportunities here — and a team that’s as invested in your success as you are.Job Description Summary:Summary:As the Administrative Assistant for the Facilities Department, you play a key role in ensuring smooth day-to-day operations by providing high-level clerical and communication support to the Director of Facilities and Facilities Managers. You are responsible for managing internal and external correspondence, scheduling meetings, relaying critical messages, and maintaining accurate records. Your professionalism, organizational skills, and friendly demeanor help foster a positive environment for team members, vendors, and guests, directly supporting the department's operational efficiency and service excellence.Job Description:Essential Functions and ResponsibilitiesProvide timely and courteous guest service consistent with the company's guest service cultureMaintain organized and accurate departmental records, including personnel files, vendor documents, and facilities-related paperworkReceive, open, time-stamp, and route incoming mail to the appropriate individuals in the Facilities DepartmentEnter associate time and attendance data into Kronos, apply attendance points, and ensure associates are informed of updates or documentation requirementsSupport the Director of Facilities and Facilities Managers by scheduling meetings, preparing paperwork, and managing communications both internally and externallyEnsure compliance with all applicable gaming laws and company internal controls, policies and procedures, Title 31, and federal regulations, if they apply to the positionProvide outstanding guest service in a timely manner to both guests and fellow team members that meets the company's guest service culture standardsPerform other duties as assignedQualifications3 years of administrative or facilities-related experience; experience in construction or engineering environments highly desiredAbility to follow instructions and complete tasks accurately in a fast-paced, detail-oriented environmentStrong communication skills and willingness to work as part of a collaborative teamCommitted to fostering a respectful, inclusive, and safety-conscious work environmentAbility to access and input information using a moderately complex computer systemSkilled in Microsoft Office Suite, including Outlook, Excel, and Word; familiarity with collaboration tools like Microsoft TeamsExperience with CMMS Software, HotSos, or other facilities systems preferredExperience with Workday preferredRequirementsThis position is classified as safety-sensitive and requires successful completion of a pre-employment drug screening, including testing for marijuanaAt least 21 years of ageHigh school diploma or equivalent requiredAbility to effectively communicate in English, both written and verbalObtain and maintain all work cards as required by the companyVerify right to work in the United StatesWork CardsNone requiredPhysical RequirementsOccasionally push/pull up to 25 lbs.Occasionally lift and/or carry up to 25 lbs. at floor, knee, waist, and chest levelsOccasionally squat, kneel, reach, bend, twistRegularly sit and work at a desk or computerOccasionally standing and walkingAbility to communicate using in-person speech, radios, and telephoneAbility to hear, understand, and distinguish speech and/or other sounds in personAbility to distinguish between shades of colorAbility to use tools or equipment requiring a high degree of dexterityWork Environment Potential ConditionsIndoorNoisySmokyExtreme hot cold temperaturesSlippery surfacesExposure to dust, fumes, and/or gasesDisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation.Ready to make your next move the right one?If you're looking for more than just a job — and want to be part of a team that values integrity, impact, and opportunity — we’d love to hear from you.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation.