Facilities Coordinator

Accentuate Staffing; Raleigh (NC); On-site; USD 20,664 - 27,552; Full time

Job summary

A staffing agency is seeking a Facilities Coordinator for a nonprofit in Raleigh, NC. This role involves processing mail, maintaining inventory, and providing office support services. Candidates must be able to meet physical responsibilities and work onsite daily. Key skills include organization, customer service, and proficiency in Microsoft Office. This position is expected to last for 2-3 months, providing essential administrative support to ensure smooth office operations.

Qualifications

• Ability to meet scheduled deadlines.
• Extensive physical activity involved in the role.
• Capacity to lift objects over 60 pounds when necessary.

Responsibilities

• Process all incoming and outgoing mail as required.
• Assist with inventory and supply replenishment.
• Maintain office security and support services.

Skills

Organization skills

Customer service skills

Microsoft Office proficiency

Equipment troubleshooting

Verbal and written communication skills

Ability to prioritize tasks

Job description

Accentuate Staffing is currently seeking a Facilities Coordinator for nonprofit in North Hills/Midtown area for 2-3 months in duration. The facilities Coordinator will be responsible for processing all incoming and outgoing mail, assisting with large mailings, maintaining internal and external inventory, supply inventory replenishment, support of office security, equipment troubleshooting, office furniture relocation and minor repairs, and other office support services as directed.

Responsibilities

• Able to follow specific instructions in detail.
• Good organization and accuracy skills.
• Ability to meet scheduled deadlines.
• Ability to prioritize, organize and manage multiple projects.
• Ability to operate and troubleshoot office equipment, including, but not limited to, photocopiers and printers.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Experience with Microsoft Office software.
• Ability to meet physical responsibilities

Mail

• Correctly applies postage to outgoing mail every day and take to the building mailroom before building pickup time.
• Deliver any received packages to staff daily.
• Assists with bulky package shipments, ex. Marketing booths, Board meeting equipment.

External Storage/Inventory

• Assist with off-site inventory.
• Assists with fixed assets semi-annual inventory.
• Assist with staff auction setup.

  Supply Inventory

  • Restocks all office supplies and needed.
  • Restocks breakrooms as needed.
  • Restock coffee machine and supplies.
  • Notifies the Office and Facilities Manager when inventory is low.

  Office Support Services

  • Know and can teach other employees about each piece of equipment, including the photocopier, printers and scanners, etc.
  • Ensure primary copier and workgroup printers are stocked with paper.
  • Assist with room setup for the APPLIED exam and licensee meetings.
  • Assist in physically moving furniture as needed to ensure rooms are prepped according to requirements. Physically help vendor to reset rooms at the end of the week.
  • Be available during scheduled meetings for support and troubleshooting of issues.
  • Walk HQ floor each day and alert Office and Facilities Manager of any findings. Walk center each day and alert Office/Facilities Manager of any findings.
  • Works with outside vendors as requested by manager.

  Other Duties

  • Assists in supporting other department functions during periods of PTO, vacations, or illnesses.
  • Ability to assemble things when needed.
  • Ability to make minor repairs when needed.Other duties as assigned.

  Requirements

  • Work involves possible exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, and/or loud noises.
  • Extensive physical activity. Requires occasional strenuous physical work; heavy lifting, pushing, or pulling required of objects over 60 pounds.
  • Must be able to bend, stoop, and crouch as needed.
  • Must be able to sit, stand, and/or walk for long periods of time.
  • Must be able to work onsite in Raleigh, NC daily.