Facilities & Administrative Assistant — Center Operations

Senior Care Partners PACE; Kalamazoo (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Purpose

Professional Development

Paid Holidays

PTO and Sick Time

Internal growth opportunities

Team Support

Competitive Pay

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

403(b) Retirement Savings

Employee Assistance

Job summary

Senior Care Partners PACE is seeking a Facilities & Administrative Assistant to help keep our centers safe, functional, and welcoming for participants and staff. You’ll handle equipment checks, vendor coordination, and daily operations.

The role blends hands-on maintenance with administrative tasks, requires 2+ years in admin support, and a passion for teamwork in a mission-driven environment. On-site position with opportunities for growth and benefits.

Qualifications

• High school diploma or equivalent (Associate or Bachelor’s preferred).
• 2+ years of experience in administrative support, with at least 6 months in process improvement or facility-related tasks.
• Detail-oriented, organized, comfortable with basic tools and hands-on facility upkeep.
• Great communication, problem-solving, and a customer-first mindset.
• Tech-savvy and efficient with documentation and inventory tracking.
• Flexible and proactive, able to juggle priorities in a busy environment.
• Value teamwork and take pride in improving the workplace daily.

Responsibilities

• Support building and equipment upkeep by following SOPs for safety and maintenance.
• Perform daily visual audits to proactively catch safety or functionality issues.
• Track and manage building access cards, keys, and inventory for supplies and PPE.
• Partner with vendors, property managers, and cleaning staff to keep the center running smoothly.
• Handle minor hands-on tasks like replacing light bulbs, patching walls, or setting up equipment.
• Maintain compliance documentation, perform safety checks, and assist with inspections.
• Support administrative functions including event logistics, communication with staff, and order management.
• Collaborate with HR and IT on onboarding/offboarding equipment and keys for staff and students.
• Help plan and organize events, from staff meetings to community presentations.

Job description

Senior Care Partners PACE is seeking a Facilities & Administrative Assistant to help keep our centers safe, functional, and welcoming for participants and staff. You’ll handle equipment checks, vendor coordination, and daily operations.

The role blends hands-on maintenance with administrative tasks, requires 2+ years in admin support, and a passion for teamwork in a mission-driven environment. On-site position with opportunities for growth and benefits.