Facilities Assistant

Senior Care Partners PACE; Kalamazoo (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Purpose

Professional Development

Paid Holidays

PTO and Sick Time

Internal growth opportunities

Team Support

Competitive Pay

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

403(b) Retirement Savings

Employee Assistance

Job summary

Senior Care Partners PACE is seeking a Facilities & Administrative Assistant to help keep our centers safe, functional, and welcoming for participants and staff. You’ll handle equipment checks, vendor coordination, and daily operations.

The role blends hands-on maintenance with administrative tasks, requires 2+ years in admin support, and a passion for teamwork in a mission-driven environment. On-site position with opportunities for growth and benefits.

Qualifications

• High school diploma or equivalent (Associate or Bachelor’s preferred).
• 2+ years of experience in administrative support, with at least 6 months in process improvement or facility-related tasks.
• Detail-oriented, organized, comfortable with basic tools and hands-on facility upkeep.
• Great communication, problem-solving, and a customer-first mindset.
• Tech-savvy and efficient with documentation and inventory tracking.
• Flexible and proactive, able to juggle priorities in a busy environment.
• Value teamwork and take pride in improving the workplace daily.

Responsibilities

• Support building and equipment upkeep by following SOPs for safety and maintenance.
• Perform daily visual audits to proactively catch safety or functionality issues.
• Track and manage building access cards, keys, and inventory for supplies and PPE.
• Partner with vendors, property managers, and cleaning staff to keep the center running smoothly.
• Handle minor hands-on tasks like replacing light bulbs, patching walls, or setting up equipment.
• Maintain compliance documentation, perform safety checks, and assist with inspections.
• Support administrative functions including event logistics, communication with staff, and order management.
• Collaborate with HR and IT on onboarding/offboarding equipment and keys for staff and students.
• Help plan and organize events, from staff meetings to community presentations.

Job description

Facilities and Administrative AssistantThe

Facilities and Administrative AssistantTheProgram ofAll-InclusiveCare for theElderly (PACE) offers a variety of services, with many of them provided onsite at a PACE Center.
PACE is an alternative to nursing home care and – through an interdisciplinary care team (IDT) of physicians, nurse practitioners, nurses, social workers, therapists, van drivers, and aides – coordinates and provides preventive, primary, acute, and long-term care services, so older individuals can continue living in the community.

Why You'll Love it Here:

• Purpose
• Professional Development
• Paid Holidays
• PTO and Sick Time
• Internal opportunities for growth
• Team Support
• Competitive Pay
• Medical, Dental, Vision Insurance
• Life insurance
• 403(b) Retirement Savings
• Employee Assistance
• And MORE!

If you're a hands-on problem solver with an eye for detail and a heart for service, we want to hear from you! At Senior Care Partners PACE, we’re looking for a Facilities & Administrative Assistant to help ensure our centers are always safe, functional, and welcoming—for both participants and staff.

This role is perfect for someone who loves variety, values teamwork, and thrives in a mission-focused environment. You'll play a key part in everything from equipment checks and vendor coordination to organizing events and supporting the care team with day-to-day operations.

What You’ll Do:

• Support building and equipment upkeep by following detailed SOPs for safety and maintenance.
• Perform daily visual audits to proactively catch safety or functionality issues.
• Track and manage building access cards, keys, and inventory for supplies and PPE.
• Partner with vendors, property managers, and cleaning staff to keep the center running smoothly.
• Handle minor hands-on tasks like replacing light bulbs, patching walls, or setting up equipment.
• Maintain compliance documentation, perform safety checks, and assist with inspections.
• Support administrative functions including event logistics, communication with staff, and order management.
• Collaborate with HR and IT on onboarding/offboarding equipment and keys for staff and students.
• Help plan and organize events, from staff meetings to community presentations.

Who You Are:

• You’ve got a high school diploma or equivalent (Associate or Bachelor’s preferred).
• You bring 2+ years of experience in administrative support, with at least 6 months in process improvement or facility-related tasks.
• You’re detail-oriented, organized, and comfortable with basic tools and hands-on facility upkeep.
• You’re known for great communication, problem-solving, and a customer-first mindset.
• You’re tech-savvy and efficient with documentation and inventory tracking.
• You’re flexible, proactive, and can juggle priorities in a busy environment.
• You value teamwork and take pride in making your workplace better each day.

Why Senior Care Partners PACE?

We’re not just a healthcare provider—we’re a family committed to helping seniors live independently with dignity and respect. Here, your work directly impacts the lives of our participants and helps build a safe, supportive environment.

You’ll enjoy:

• A positive, team-focused work culture
• The opportunity to be part of a rapidly growing organization with room to grow
• Making a meaningful difference every single day

Additional Requirements

• Must be fully vaccinated or willing to become vaccinated against:
• Influenza, MMR, Varicella, Tdap/Td, COVID-19, and Hepatitis B
• Must meet CMS competency standards prior to working independently
• Must be willing to work beyond normal hours
• Comfortable working in varied home environments and all weather conditions

Join Us!

If you’re ready to do meaningful work in a place where you feel you truly belong, where partnership drives every interaction, and where excellence and ownership guide how we care for our participants and one another, we invite you to apply. Senior Care Partners PACE is proud to be an Equal Employment Opportunity employer.