Facilities Administration and Operations Coordinator

Jamestown--yorktown-Foundation; Williamsburg (VA); On-site; USD 40,000 - 45,000; Full time

Job summary

Jamestown-Yorktown Foundation, located in Virginia, seeks a Facilities Administrative Assistant to provide administrative, purchasing, and operational support to the Facilities Department. The role handles purchase orders, invoices, P-Card transactions, budgeting, and vendor records, and tracks work orders.

You will also support staff by creating and presenting materials for training and meetings, and serve as the main point of contact for museum events to coordinate requests and resources with

Qualifications

• Customer service principles and processes for internal/external service quality.
• Office administrative functions and clerical procedures experience.
• Budgeting/accounting tasks with attention to detail.
• Proficient in MS Office and CMMS; able to use standard office equipment.
• Clear written and oral communication; report creation and meeting preparation.
• Use critical thinking to evaluate situations and make informed decisions.
• Strong organization to manage multiple priorities and deadlines.

Responsibilities

• Provide admin, purchasing, and operational support to Facilities; process POs, invoices, and card transactions; track budgets and asset/vendor records.
• Monitor work order system to assign and track maintenance requests and manage surplus property.
• Coordinate events, prepare materials for training/meetings, and serve as main contact for events for Facilities staff.

Skills

Customer Service

Administrative Practices

Finance

Technology

Interpersonal Relationships and Commun

Decision Making

Time Management

Tools

MS Office Suite

CMMS systems

eVA Procurement Portal

Job description

Jamestown-Yorktown Foundation, located in Virginia, seeks a Facilities Administrative Assistant to provide administrative, purchasing, and operational support to the Facilities Department. The role handles purchase orders, invoices, P-Card transactions, budgeting, and vendor records, and tracks work orders.

You will also support staff by creating and presenting materials for training and meetings, and serve as the main point of contact for museum events to coordinate requests and resources with