Facilities Admin & Projects Coordinator

PENN Entertainment, Inc.; Colorado; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits—day 1

Discounted transit

Meal provided by leadership monthly

Employee discounts at outlets

Education reimbursement and annual-sch

Career development opportunities

Job summary

Ameristar Casino Resort Spa in Colorado is seeking a Facilities Administration & Operations professional to manage day-to-day operations, projects, purchasing, and budgeting. You will coordinate maintenance, asset records, and vendor contracts while ensuring compliance and excellent guest service.

The role emphasizes cross-functional collaboration, documentation, and process improvement across facilities and regulatory programs.

Qualifications

• Three years of administrative, project coordination, facilities, hospitality, construction, purchasing, or related experience preferred.
• Experience coordinating projects, purchasing, inventory, vendors, contractors, budgets, and departmental administrative functions preferred.
• Proficiency with Microsoft Office applications; experience with Microsoft Project or similar project management software preferred.
• Ability to learn and effectively use Facilities databases, CMMS systems, asset management systems, and other departmental software.
• Strong organizational and time-management skills with the ability to prioritize multiple projects, tasks, deadlines, and competing priorities.

Responsibilities

• Coordinate and provide administrative support for the day-to-day operations of the Facilities Department.
• Maintain service orders, work orders, preventive maintenance assignments, asset records, departmental files, and other Facilities databases and documentation.
• Develop and maintain reports, SOPs, training guides, schedules, and other departmental resources.
• Coordinate training, certifications, inspections, licensing, and regulatory documentation.
• Support departmental meetings, schedules, communications, and other administrative activities.
• Coordinate Facilities projects and capital projects from initial planning through completion, including schedules, documentation, purchasing, materials, vendors, and project communications.
• Track project milestones, deadlines, deliverables, purchases, expenses, maintenance requirements, and other project activities.
• Coordinate meetings, site visits, deliveries, and communication with internal departments, end users, vendors, and contractors.
• Maintain project records and provide updates regarding project status, issues, delays, resources, and completion.
• Support the evaluation and documentation of project outcomes, savings, and efficiencies.
• Coordinate purchasing activities, including quotes, purchase requests, purchase orders, deliveries, invoices, and expense tracking.
• Order and track materials, supplies, tools, parts, and FF&E while maintaining appropriate inventory levels and records.
• Assist with parts sourcing, tool crib management, asset management, and inventory controls.
• Coordinate vendors and contractors, including scheduling, contract administration, deliveries, site visits, and fulfillment of services.
• Maintain vendor, contract, purchasing, and related departmental records.
• Assist with annual budget preparation, capital project budgeting, financial tracking, invoice processing, and reconciliation of departmental expenses.
• Maintain documentation related to inspections and certifications for equipment and facilities, including boilers, chillers, elevators, pools, and spas.
• Support regulatory compliance, green initiatives, rebates, and other departmental programs.
• Communicate professionally with team members, guests, vendors, contractors, and other stakeholders while maintaining confidentiality and providing superior service.
• Perform other duties as assigned.

Skills

Project coordination

Vendor/contractor management

Budget management

MS Office proficiency

CMMS/asset management

Attention to detail

Communication

Independent working

Team collaboration

Education

Bachelor's degree in Business Administration/Facilities Management/Project Management

Associate's or Bachelor's degree preferred

Tools

Microsoft Project

Job description

Ameristar Casino Resort Spa in Colorado is seeking a Facilities Administration & Operations professional to manage day-to-day operations, projects, purchasing, and budgeting. You will coordinate maintenance, asset records, and vendor contracts while ensuring compliance and excellent guest service.

The role emphasizes cross-functional collaboration, documentation, and process improvement across facilities and regulatory programs.