Facilities Administrator

ViziRecruiter,LLC.; Colorado; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits—day 1

Discounted transit

Meal provided by leadership monthly

Employee discounts at outlets

Education reimbursement and annual-sch

Career development opportunities

Job summary

Ameristar Casino Resort Spa in Colorado is seeking a Facilities Administration & Operations professional to manage day-to-day operations, projects, purchasing, and budgeting. You will coordinate maintenance, asset records, and vendor contracts while ensuring compliance and excellent guest service.

The role emphasizes cross-functional collaboration, documentation, and process improvement across facilities and regulatory programs.

Qualifications

• Three years of administrative, project coordination, facilities, hospitality, construction, purchasing, or related experience preferred.
• Experience coordinating projects, purchasing, inventory, vendors, contractors, budgets, and departmental administrative functions preferred.
• Proficiency with Microsoft Office applications; experience with Microsoft Project or similar project management software preferred.
• Ability to learn and effectively use Facilities databases, CMMS systems, asset management systems, and other departmental software.
• Strong organizational and time-management skills with the ability to prioritize multiple projects, tasks, deadlines, and competing priorities.

Responsibilities

• Coordinate and provide administrative support for the day-to-day operations of the Facilities Department.
• Maintain service orders, work orders, preventive maintenance assignments, asset records, departmental files, and other Facilities databases and documentation.
• Develop and maintain reports, SOPs, training guides, schedules, and other departmental resources.
• Coordinate training, certifications, inspections, licensing, and regulatory documentation.
• Support departmental meetings, schedules, communications, and other administrative activities.
• Coordinate Facilities projects and capital projects from initial planning through completion, including schedules, documentation, purchasing, materials, vendors, and project communications.
• Track project milestones, deadlines, deliverables, purchases, expenses, maintenance requirements, and other project activities.
• Coordinate meetings, site visits, deliveries, and communication with internal departments, end users, vendors, and contractors.
• Maintain project records and provide updates regarding project status, issues, delays, resources, and completion.
• Support the evaluation and documentation of project outcomes, savings, and efficiencies.
• Coordinate purchasing activities, including quotes, purchase requests, purchase orders, deliveries, invoices, and expense tracking.
• Order and track materials, supplies, tools, parts, and FF&E while maintaining appropriate inventory levels and records.
• Assist with parts sourcing, tool crib management, asset management, and inventory controls.
• Coordinate vendors and contractors, including scheduling, contract administration, deliveries, site visits, and fulfillment of services.
• Maintain vendor, contract, purchasing, and related departmental records.
• Assist with annual budget preparation, capital project budgeting, financial tracking, invoice processing, and reconciliation of departmental expenses.
• Maintain documentation related to inspections and certifications for equipment and facilities, including boilers, chillers, elevators, pools, and spas.
• Support regulatory compliance, green initiatives, rebates, and other departmental programs.
• Communicate professionally with team members, guests, vendors, contractors, and other stakeholders while maintaining confidentiality and providing superior service.
• Perform other duties as assigned.

Skills

Project coordination

Vendor/contractor management

Budget management

MS Office proficiency

CMMS/asset management

Attention to detail

Communication

Independent working

Team collaboration

Education

Bachelor's degree in Business Administration/Facilities Management/Project Management

Associate's or Bachelor's degree preferred

Tools

Microsoft Project

Job description

Introduction

...

Overview

Position is open until filled

Ameristar Casino Resort Spa offers Team Members:

Now hiring candidates 18 or older for all positions, including gaming licensed positions (Must be 21 or older for Beverage Server, Barback, Bartender)

• Health Benefits Insurance package effective Day 1: Medical, Dental, Vision, Life, and Short-Term Disability for FT team members
• Discounted Casino bus tickets
• Discounted RTD EcoPass
• Hot meal served by the Leadership Team once a month
• 20%discount for Starbucks, Ara Spa, and all food outlets
• 100%Colorado Gaming License reimbursement after90days of employment
• Hotel discounts available at all43 PENNproperties, plus discounts on goods and services
• Education reimbursement program and Annual Scholarship Program
• Career development opportunities

Responsibilities

Facilities Administration & Operations

• Coordinate and provide administrative support for the day-to-day operations of the Facilities Department.
• Maintain service orders, work orders, preventive maintenance assignments, asset records, departmental files, and other Facilities databases and documentation.
• Develop and maintain reports, SOPs, training guides, schedules, and other departmental resources.
• Coordinate training, certifications, inspections, licensing, and regulatory documentation.
• Support departmental meetings, schedules, communications, and other administrative activities.

Project & Capital Project Coordination

• Coordinate Facilities projects and capital projects from initial planning through completion, including schedules, documentation, purchasing, materials, vendors, and project communications.
• Track project milestones, deadlines, deliverables, purchases, expenses, maintenance requirements, and other project activities.
• Coordinate meetings, site visits, deliveries, and communication with internal departments, end users, vendors, and contractors.
• Maintain project records and provide updates regarding project status, issues, delays, resources, and completion.
• Support the evaluation and documentation of project outcomes, savings, and efficiencies.

Purchasing, Vendors & Inventory

• Coordinate purchasing activities, including quotes, purchase requests, purchase orders, deliveries, invoices, and expense tracking.
• Order and track materials, supplies, tools, parts, and FF&E while maintaining appropriate inventory levels and records.
• Assist with parts sourcing, tool crib management, asset management, and inventory controls.
• Coordinate vendors and contractors, including scheduling, contract administration, deliveries, site visits, and fulfillment of services.
• Maintain vendor, contract, purchasing, and related departmental records.

Budget, Compliance & Departmental Support

• Assist with annual budget preparation, capital project budgeting, financial tracking, invoice processing, and reconciliation of departmental expenses.
• Maintain documentation related to inspections and certifications for equipment and facilities, including boilers, chillers, elevators, pools, and spas.
• Support regulatory compliance, green initiatives, rebates, and other departmental programs.
• Communicate professionally with Team Members, Guests, vendors, contractors, and other stakeholders while maintaining confidentiality and providing superior service.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Facilities Management, Project Management, or a related field preferred.
• Three years of administrative, project coordination, facilities, hospitality, construction, purchasing, or related experience preferred.
• Experience coordinating projects, purchasing, inventory, vendors, contractors, budgets, and departmental administrative functions preferred.
• Knowledge of Facilities operations, maintenance activities, inventory management, purchasing processes, project coordination, and vendor/contractor management preferred.
• Experience in gaming, hospitality, facilities, construction, or a related environment desirable.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook; experience with Microsoft Project or similar project management software preferred.
• Ability to learn and effectively use Facilities databases, work order/CMMS systems, asset management systems, and other departmental software.
• Strong organizational and time-management skills with the ability to prioritize multiple projects, tasks, deadlines, and competing priorities.
• Strong attention to detail and ability to maintain accurate records, documentation, reports, and financial information.
• Ability to coordinate schedules, purchasing activities, inventory, preventive maintenance assignments, vendors, contractors, and project deliverables.
• Ability to communicate effectively and professionally with Team Members, Guests, vendors, contractors, and leadership.
• Ability to identify and communicate issues, delays, resource needs, and other project or operational concerns.
• Ability to work independently while also collaborating effectively with cross-functional teams and building consensus when appropriate.
• Ability to maintain confidentiality and handle sensitive departmental, financial, vendor, and Team Member information professionally.
• Ability to provide superior Guest service and maintain professional relationships with internal and external stakeholders.
• Ability to understand and follow applicable regulatory, safety, compliance, and departmental requirements.
• Valid driver’s license and ability to obtain and maintain a Colorado gaming license as required.