Facilities Admin & Procurement Specialist (Onsite)

State of South Carolina; South Carolina; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, dental, vision insurance

15 days annual leave

15 days sick leave

13 paid holidays

Paid Parental Leave

Retirement program available

Job summary

The State of South Carolina's Department of Administration is seeking an Administrative Assistant for the Division of Facilities Management and Property Services in Columbia, SC. You will provide administrative support, manage invoicing, back up event coordination, and assist with procurement and insurance renewals.

This onsite role requires detail orientation, strong communication, and proficiency with SAP (SCEIS), Plant Maintenance, Excel, and general office software. State benefits apply.

Qualifications

• High school diploma or relevant work experience required.
• Bachelor's degree may substitute for related experience.
• Experience with SAP (SCEIS) and Plant Maintenance preferred.

Responsibilities

• Upload monthly utility information into the tracking spreadsheet for Admin buildings.
• Prepare quarterly energy billing and review with the manager.
• Use Plant Maintenance IW38 to complete work orders and time entries.
• Process and submit vendor invoices to Accounts Payable.
• Provide accurate financial coding aligning with work orders and general ledger.
• Create shopping carts to procure goods and services per procurement code.
• Coordinate annual insurance renewals and review policies.
• Review FM team card receipts for compliance with procurement code.
• Coordinate reservations for State House events as back-up support.
• Assist with procure-to-pay activities, vehicle leases, mileage, and Surplus Turn-In docs.

Skills

Planning & organizing

Effective communication

Training others

Relationship maintenance

Discretion & judgment

Emergency reporting

Education

High school diploma

Bachelor's degree substitution

Tools

SAP (SCEIS)

Plant Maintenance

Excel

Microsoft Office

Job description

The State of South Carolina's Department of Administration is seeking an Administrative Assistant for the Division of Facilities Management and Property Services in Columbia, SC. You will provide administrative support, manage invoicing, back up event coordination, and assist with procurement and insurance renewals.

This onsite role requires detail orientation, strong communication, and proficiency with SAP (SCEIS), Plant Maintenance, Excel, and general office software. State benefits apply.