Facilities Admin & Billing Specialist

Doc PersonalBeratung GmbH; Columbia (SC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision, disability and

Life insurance for employees

15 days annual leave

15 days sick leave

13 paid holidays

Paid Parental Leave

SC Deferred Compensation

Retirement options: SCRS and ORP

Job summary

South Carolina Department of Administration’s Division of Facilities Management and Property Services is seeking an Administrative Assistant in Columbia, SC to provide administrative support and manage special projects, including billing, insurance renewals, and claims processing.

This onsite role requires a high school diploma (bachelor's degree may be substituted) and proficiency in SAP/SCEIS, Excel, and MS Office.

Qualifications

• High school diploma or equivalent is required or related work experience.
• Bachelor's degree may substitute for related work experience.
• Experience with SAP (SCEIS) and proficiency in Microsoft Excel and Office programs.
• Strong communication, organizational, and training abilities required.

Responsibilities

• Upload monthly information into utility usage spreadsheet for all Admin buildings where excess energy is tracked and billed.
• Prepare quarterly billing for review by manager and conduct billing after approval.
• Utilize the Plant Maintenance app, run IW38 and complete time-charged work orders as marked by supervisors.
• Process and submit vendor invoices to Accounts Payable.
• Provide accurate financial coding for services/purchases, including work orders and general ledger codes.
• Create shopping carts to procure goods/services per SC procurement code and Admin policies.
• Coordinate insurance claims and annual reviews of policies.
• Review credit card receipts for FM Team cardholders for compliance with procurement code.
• Coordinate collection of approvals for key accounting information and reimbursements.
• Submit P-card documentation to Admin Finance and identify blanket PO opportunities.
• Back-up for State House Events coordination, including reservation communications with relevant offices.
• Other duties as assigned, including support for procurement-to-pay activities, vehicle leases, and surplus processes.

Skills

Planning & organization

Communication

Training others

Interpersonal skills

SAP/SCEIS

Excel

Education

High school diploma or equivalent

Bachelor's degree substitution allowed

Tools

Plant Maintenance app

Microsoft Excel

Job description

South Carolina Department of Administration’s Division of Facilities Management and Property Services is seeking an Administrative Assistant in Columbia, SC to provide administrative support and manage special projects, including billing, insurance renewals, and claims processing.

This onsite role requires a high school diploma (bachelor's degree may be substituted) and proficiency in SAP/SCEIS, Excel, and MS Office.