Administrative Assistant — Payroll & Compliance Specialist

State of South Carolina; Charleston (SC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan options

Paid vacation and sick leave

Telecommuting and flexible schedules

Job summary

The State of South Carolina is seeking an administrative professional to manage personnel paperwork, benefits explanations, and timekeeping for the construction unit. You will support the District Special Projects Engineer and staff with correspondence, contracts, and reporting.

The role requires a high school diploma and at least 6 months related experience, with strong recordkeeping and system skills (SCEIS/STARS). A motor license is typically expected for field access and duties.

Qualifications

• A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence.

Responsibilities

• Preparing, maintaining, and monitoring personnel paperwork for the unit.
• Explains changes to employee benefits and assists employees in resolving problems or questions related to this area.
• Completes employee personnel paperwork for hire and separations.
• Prepares requisitions, purchase orders, receipts, monitors office supplies, and maintains files and records according to departmental policies and procedures.
• Prepares correspondence for the District Special Projects Engineer and manager staff as required.
• Reviews correspondence to determine proper routing for response/action.
• Answers incoming phone calls to the construction office and directs to the proper personnel.
• Uses SCEIS and STARS programs to monitor time data and ensure time is entered into the system and approved in a timely manner.
• Reviews and verifies employee time and leave for accuracy; enters monthly vehicle mileage reports and ensures correct charge codes are used.
• Maintains the office filing system including hardcopy, electronic, and ProjectWise formats.
• Receives and reviews contractor payrolls against monthly wage reports to ensure compliance with state and federal regulations.
• Prepares and maintains records related to DBE/EEO and OJT compliance for line contracts.
• Verifies contractor payroll on Federal Aid projects and certifies payroll in SiteManager.
• Operates computerized system programs to compile, type, revise, edit, print, and store documents.
• Assists in locating contract documentation needed for claims and delays for the District Special Projects Engineer.
• Compiles information related to FOIA requests and routes to the District Office Coordinator.
• Assists in the preparation of monthly construction reports, safety reports, and other reports as assigned.
• Maintains OSHA 300 and SDS for the Unit.
• Performs other related duties as assigned.

Job description

The State of South Carolina is seeking an administrative professional to manage personnel paperwork, benefits explanations, and timekeeping for the construction unit. You will support the District Special Projects Engineer and staff with correspondence, contracts, and reporting.

The role requires a high school diploma and at least 6 months related experience, with strong recordkeeping and system skills (SCEIS/STARS). A motor license is typically expected for field access and duties.