Administrative Specialist II - 60013872

State of South Carolina; West Columbia (SC); Sur place; USD 36 000 - 48 000; Plein temps

Avantages offerts par ce poste

Health, dental, vision, long-term-dis'

Life insurance

Vacation leave

Sick leave

Paid holidays

Parental leave

Deferred compensation

Retirement plans (SCRS/State ORP)

Résumé du poste

State of South Carolina in West Columbia, SC, seeks an Administrative Specialist II for the Surplus Property Program. The role handles cashier duties, payments processing, and recordkeeping to support the sustainable reuse of surplus assets for state and local governments and non-profits.

Applicants should have administrative experience with Word/Excel, good communication skills, and the ability to perform basic math. The position is onsite with full-time benefits and retirement options.

Qualifications

• Two years of administrative experience.
• Proficient in Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Able to perform basic mathematical computations.

Responsabilités

• Serve as main cashier and receptionist for Surplus Property.
• Process online payments and balance cash box daily.
• Maintain records for online and on-site inventory and sales.
• Prepare bills of sale for online auctions.
• Cross-train in at least two other admin Surplus Property areas.
• Type correspondence and file documents.

Connaissances

Written communication

Verbal communication

Microsoft Word

Microsoft Excel

Mathematical concepts

Teamwork

Description du poste

Administrative Specialist II

The Department of Administration's Division of State Agencies Support Services is seeking an Administrative Specialist II to join the team! This position works within the State Surplus Property Program that promotes and facilitates the sustainable reuse of personal surplus property to state and local governments, qualifying non-profit entities and the public. In this role you will performs financial/mathematical and administrative functions in support of Surplus Property's mission.

This position is onsite in West Columbia, SC.

Responsibilities of the Administrative Specialist II:

• Serves as main cashier and receptionist for Surplus Property. Handle all incoming calls and direct to the appropriate party. Greet and direct customers to the appropriate place. Custodian of own cash box and ensure change is kept in cash box and balanced.
• Process all online payments from the Surplus Property Office payments email box. Maintain email box throughout the day and for payments made during nights and weekends, complete by 12 PM the following workday.
• Receive Turn In Documents for online and sell on-site items from inventory control. Monitor receipt of online sales checklist, reach out to agencies that have not provided one within allotted time. Accurately maintain record of sell on- site items awaiting online checklist and/or other pertinent documentation.
• Create bills of sale for online auctions to be saved.
• Crosstrain on a minimum of two other areas of Admin Surplus Property.
• Accurately perform typing correspondence, file any items in the appropriate area, and perform other related duties.

Additional Requirements

• Employee will need good written and verbal communication skills.
• Needs administrative experience with a PC and have experience with Microsoft Word and Excel software.
• Ability to perform mathematical concepts.
• Ability to communicate effectively and work well with others.
• Position requires frequent stooping and/or bending.
• Position requires frequent lifting: 10 lbs.
• Position may be required to report to work during hazardous weather and during emergency situations.
• Knowledge of accounting principles and practices and two years in an administrative capacity.

Applicants indicating college credit or degree(s) on the application may be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.