Facilities Admin & Operations Specialist

The Reynolds and Reynolds Company; College Station (TX); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid vacation and holidays

Hybrid work schedule

Job summary

Reynolds and Reynolds is seeking a Facilities Support Specialist to provide administrative and operational support to the Facilities department in a hybrid work environment. You will handle day-to-day tasks, receptionist duties, mailroom support, invoice processing, and deliveries, while maintaining accurate records and ensuring adherence to procedures.

The role involves collaboration with employees, vendors, and other departments to ensure facilities-related activities are completed efficiently

Qualifications

• Bachelor’s degree or five years of relevant administrative experience.
• Proficiency in Microsoft Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to lift or move packages up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.
• Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.

Responsibilities

• Provide administrative and operational support to the Facilities department.
• Assist with day-to-day facilities activities and reception/mailroom tasks.
• Process requests and invoices, coordinate deliveries, and maintain records.
• Support department needs and liaise with employees, vendors, and other departments.

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Independent work

Collaborative work

Education

Bachelor’s degree or 5 years experience

Tools

Microsoft Word

Excel

Office equipment

Job description

Reynolds and Reynolds is seeking a Facilities Support Specialist to provide administrative and operational support to the Facilities department in a hybrid work environment. You will handle day-to-day tasks, receptionist duties, mailroom support, invoice processing, and deliveries, while maintaining accurate records and ensuring adherence to procedures.

The role involves collaboration with employees, vendors, and other departments to ensure facilities-related activities are completed efficiently