Facilities Admin Lead - Finance & Projects

Norfolk State University; United States; On-site; USD 52,000 - 57,000; Full time

Job summary

Norfolk State University, located in Virginia, seeks an Administrative Office Specialist to perform a broad range of complex administrative duties for Facilities Management. The role supports finance, procurement, timekeeping, and personnel coordination to ensure smooth operations.

The ideal candidate will have at least six years of office management or administrative secretarial experience, with familiarity in Colleague/PeopleSoft and the eVA procurement platform.

Qualifications

• Minimum 6 years of office management or administrative secretarial experience.
• Experience with Colleague/PeopleSoft financial system and eVA procurement platform.

Responsibilities

• Provide administrative support to Facilities Management.
• Input data into University and State finance and procurement systems.
• Prepare encumbrance reports and analysis.
• Review emails, phone and fax messages daily.
• Supervise and assign work to temporary and student employees.
• Coordinate maintenance project meetings, time keeping and leave reporting.
• Perform other duties as assigned.

Skills

Office management

Administrative secretarial experience

Tools

Colleague/PeopleSoft

eVA Procurement

Job description

Norfolk State University, located in Virginia, seeks an Administrative Office Specialist to perform a broad range of complex administrative duties for Facilities Management. The role supports finance, procurement, timekeeping, and personnel coordination to ensure smooth operations.

The ideal candidate will have at least six years of office management or administrative secretarial experience, with familiarity in Colleague/PeopleSoft and the eVA procurement platform.