Facilities Admin & CMMS Coordinator

HCA Healthcare; Brandon (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

HCA Florida Brandon Hospital is seeking a Facility Management Coordinator to oversee daily clerical operations of the Facility Management department across multiple facilities. Under the Market Director, you will handle payroll, accounts reconciliation, regulatory documents, and CMMS-based work order and maintenance scheduling.

You will greet visitors, type letters, manage mail, track PTO, and assist with supplies.

Qualifications

• Administrative experience in maintenance, engineering, or healthcare is preferred.
• Payroll and accounts reconciliation familiarity is aplus.
• Experience with CMMS and procurement processes is beneficial.

Responsibilities

• Greet department visitors, answer phones, relay messages, schedule appointments and forward calls.
• Type letters, memos, minutes, and publish department work schedules.
• Manage payroll and account reconciliations, including PTO tracking, ordering supplies, and invoice reviews.
• Process and distribute incoming mail and correspondence.
• Familiarize with HVAC, steam, and electrical systems typical of acute care facilities.
• Use CMMS for scheduling PMs, work orders, and vendor management.
• Manage staff workload, scheduling, and assignment of work orders using CMMS.
• Accept or reject service requests and assign to appropriate technicians with start dates.

Skills

Administrative experience

Payroll basics

Education

High School Diploma, GED, or equivalent

Tools

CMMS

Job description

HCA Florida Brandon Hospital is seeking a Facility Management Coordinator to oversee daily clerical operations of the Facility Management department across multiple facilities. Under the Market Director, you will handle payroll, accounts reconciliation, regulatory documents, and CMMS-based work order and maintenance scheduling.

You will greet visitors, type letters, manage mail, track PTO, and assist with supplies.