F&B Administrative & Inventory Specialist

Ascent Hospitality; Birmingham (AL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Dental insurance

Vision insurance

Life Insurance

401k with employer match

Paid PTO

Uniforms provided

Hotel discount program

Job summary

Ascent Hospitality seeks a Food & Beverage Administrative Assistant to support daily admin, financial, and operational functions across all F&B outlets. You will help with inventory tracking, purchasing coordination, cost control documentation, and compliance with departmental standards.

The role provides structured support to leadership and front-line operations, ensuring organization, consistency, and efficiency across outlets, including restaurants, bars, banquets, and in-room dining.

Qualifications

• High school diploma required; college coursework in hospitality, business, or accounting preferred.
• 1-3 years of administrative, accounting, or F&B support experience preferred.
• Experience with inventory systems, purchasing, or restaurant operations strongly preferred.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Maintain and update inventory logs across all F&B outlets.
• Assist in weekly and monthly inventory counts; verify accuracy and report discrepancies.
• Track product usage, waste, and variances to support cost control initiatives.
• Maintain organized records of purchasing documentation and vendor contacts.

Skills

Administrative support

Attention to detail

Excel proficiency

Communication skills

Education

High school diploma

Hospitality/business coursework

Tools

Microsoft Office

Inventory systems

Job description

Ascent Hospitality seeks a Food & Beverage Administrative Assistant to support daily admin, financial, and operational functions across all F&B outlets. You will help with inventory tracking, purchasing coordination, cost control documentation, and compliance with departmental standards.

The role provides structured support to leadership and front-line operations, ensuring organization, consistency, and efficiency across outlets, including restaurants, bars, banquets, and in-room dining.