F&B Administrative & Events Coordinator

Wildhorse-Resort-and-Casino

Pendleton (OR)

On-site

USD 24,796 - 35,817

Full time

14 days+

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Job summary

Wildhorse-Resort-and-Casino in Pendleton, OR is seeking an Administrative Operations Assistant to provide critical clerical support for the Food and Beverage Department and assist with event logistics and guest communications.

The role coordinates scheduling, processes event paperwork, tracks attendance, and acts as a central operational liaison between management, staff, and guests. 21+ and strong computer skills are required.

Qualifications

Two (2) years of secretarial, hospitality administrative, or venue event support experience.
High School Diploma or GED (or 10 years of relevant professional experience).
Strong computer literacy with demonstrated proficiency in word processing, spreadsheets, and database management.
Excellent verbal and written communication skills with strong grammar, spelling, and professional interpersonal abilities.
Ability to perform repetitive motions of the wrist, hand, and fingers; sit for long periods; lift and maneuver up to 25 pounds; and navigate a noisy environment.
Must be at least 21 years of age.

Responsibilities

Provides daily clerical assistance to F&B management, including typing memos, creating meeting agendas, photocopying, faxing, and filing materials.
Maintains department calendars, meeting schedules, banquet timelines, and management appointments.
Assists with preparing banquet contracts, event worksheets, room diagrams, and event documentation.
Confirms event details with clients and communicates updates to management and operational departments.
Reviews, maintains, and distributes detailed Banquet Event Orders (BEOs) to the kitchen, service, and setup staff to ensure operational alignment.
Assists with post-event reconciliation, billing, guest follow-up, and documentation.