F&B Administrative & Events Coordinator

Wildhorse Resort & Casino; Pendleton (OR); On-site; USD 24,796 - 35,817; Full time

Job summary

Hamley & Co, Pendleton, OR, is seeking an Administrative Operations Assistant to support the Food and Beverage department and assist with event logistics and administrative workflows.

You will coordinate scheduling, process event paperwork, track attendance, and act as a liaison between management, service staff, and guests. The role requires strong communication, computer skills, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Two years of secretarial, hospitality administrative, or venue event support experience.
• High School Diploma or GED (or 10 years of relevant professional experience).
• Strong computer literacy with proficiency in word processing, spreadsheets, and database management.
• Excellent verbal and written communication with strong grammar and interpersonal abilities.
• Ability to lift up to 25 pounds and work in a noisy environment.
• Must be at least 21 years of age.

Responsibilities

• Provides daily clerical assistance to F&B management, including typing memos, creating meeting agendas, photocopying, faxing, and filing materials.
• Maintains department calendars, meeting schedules, banquet timelines, and management appointments.
• Assists with preparing banquet contracts, event worksheets, room diagrams, and event documentation.
• Confirms event details with clients and communicates updates to management and operational departments.
• Reviews, maintains, and distributes detailed Banquet Event Orders (BEOs) to kitchen, service, and setup staff to ensure operational alignment.
• Assists with post-event reconciliation, billing, guest follow-up, and documentation.
• Reconciles daily time logs, records accurate employee hours or leave, and makes necessary personnel entries in UKG systems.
• Audits payroll records for accuracy prior to submission.
• Maintains confidentiality of personnel satellite files, event guest profiles, contracts, and financial documents.
• Serves as an internal communications hub regarding schedules and training, while routing external event inquiries.
• Assists with invoice processing, purchase orders, departmental expense tracking, and budget documentation.
• Ensures personnel, payroll, and guest information is maintained confidentially.
• Coordinates department meetings, training sessions, and employee recognition activities.
• Supports special projects, promotions, seasonal events, and operational initiatives.

Skills

Secretarial experience

Administrative support

Computer literacy

Communication skills

Physical stamina

Education

High School Diploma or GED

Tools

Restaurant POS systems

HR/time-tracking software

Job description

Hamley & Co, Pendleton, OR, is seeking an Administrative Operations Assistant to support the Food and Beverage department and assist with event logistics and administrative workflows.

You will coordinate scheduling, process event paperwork, track attendance, and act as a liaison between management, service staff, and guests. The role requires strong communication, computer skills, and the ability to handle multiple tasks in a fast-paced environment.