F & B Administrative Assistant

Automatic Data Processing, Inc.; Hobe Sound (FL); On-site; USD 25,000 - 38,000; Part time

Job summary

Automatic Data Processing, Inc. is seeking a Seasonal F&B Administrative Assistant in Hobe Sound, FL.

The role supports the Food and Beverage Department with clerical tasks, calendar management, and coordination of events with Members and staff. The ideal candidate will have an associate degree and at least five years of related administrative experience, proficiency in MS Office, and excellent English communication.

Qualifications

• Associate degree or equivalent from two-year college or technical school with five years related administrative experience.
• Proficient in Microsoft Office: Word, Excel, Publisher.
• NorthStar and Food and Beverage experience preferred.
• Must be able to type 50 wpm.
• Applicants must be fluent in English.

Responsibilities

• Execute administrative work for the Food and Beverage Department as assigned.
• Translate dictated instructions to Members and staff; circulate correspondence, memos and reports; typing; laying out; and completing other administrative projects.
• Ensure all Food and Beverage paperwork is completed timely (typing, distributing function sheets and cover letters, filing, proofreading).
• Work with Club and department admins to ensure policies and details are provided to Members accurately.
• Maintain Club Calendar, private bridge schedule, JIRA event schedule, and Outlook calendar; publish monthly updates.

Skills

Typing 50 wpm

English fluency

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

F & B Administrative Assistant

Seasonal Hobe Sound, FL, US

3 days ago Requisition ID: 1697

Mc - Admin Assistant

JOB SUMMARY: Assists to execute all administrative work required for the Food and Beverage Department as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Performs Food and Beverage clerical functions including translating dictated instructions to Members and staff; circulating correspondence, memos and reports; typing; laying out; and completing other administrative projects as needed.

Assists with ensuring all Food and Beverage paperwork is completed in a timely manner. This includes typing and distributing function sheets and cover letters; filing; proofreading information; and making necessary corrections prior to distribution.

Works closely with other Club and department administrative assistants and managers to ensure club policies, information and details are provided to the members, consistently and accurately.

Helps F&B Office Manager to maintain published calendar, private bridge schedule, JIRA event schedule and Outlook calendar.

Updates, edits, and publishes the Club Calendar monthly with information received from all department heads.

Books private parties. Schedules staff and equipment for private parties and Club functions. Meets with Members and coordinates meetings between Members and Chef, the Food and Beverage Managers, and the Food and Beverage Director.

Creates Day Camp calendar with Day Camp Supervisor.

Helps to book entertainment and fills out check requests as needed

Assists with billing of Club events, Banquets and Committee Meetings

Interfaces with JIRA, HSCC, Historical Society, and Jupiter Island Garden Club to schedule events and edit club calendar. Handles all of their needs for cocktail parties and event specifics.

Coordinates Club Committee Meetings. Reviews meeting minutes provided by Protocol Services.

Assists other departments as needed

Maintains a neat, professional appearance with proper nametag and attire throughout each shift.

Performs other duties as assigned related to this position

Assists with Dining Reservation Personnel on the following tasks as needed:

• Works in conjunction with Dining Room Supervisors and Managers to ensure all reservation requests are executed throughout the dining process to maximize Member satisfaction and dining room efficiency.
• Performs the duties of receptionist as needed and assists in promoting friendliness, goodwill, and hospitality among Members and their guests to ensure total Membership satisfaction.
• Produces and posts all fliers and posters associated with the Food & Beverage Department in a timely manner, when needed.
• Prepares and proofs Menus
• Informs Kitchen on a continual basis of the status of reservations for daily meals, upcoming Club events or private parties. Promotes a proactive flow of information.
• Oversees cover counts are recorded properly on appropriate forms as to aid interdepartmental flow of information.
• Displays exceptional phone skills and must be positive, friendly, assertive, helpful and proactive in anticipating Member needs. Must provide good follow up to Members.

EDUCATION AND EXPERIENCE: Associate degree or equivalent from two-year college or technical school and five years related administrative experience; or an equivalent combination of education and experience. Must be proficient in Microsoft Packages including Word, Excel, and Publisher, and should be familiar with reservations procedures. NorthStar and Food and Beverage experience preferred. Must be able to type 50 wpm. Applicants must be fluent in English.