External Relations Admin & Donor Support

City Harvest; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Full benefits

403(b) retirement plan with employer-m

Employer-provided life insurance

Mental health services

Staff perks discount

Job summary

City Harvest is seeking an External Relations Administrative Assistant to support the Chief External Relations Officer with calendar management, expense reporting, and departmental coordination. The role collaborates with HR, IT, and Finance to ensure smooth operations in a nonprofit setting focused on feeding New Yorkers.

Ideal candidates bring strong time management, excellent communication, and comfort with Raiser's Edge and MS Office.

Qualifications

• Experience supporting a department/organization
• Strong time management and effective communication
• Excellent interpersonal and relationship-building skills
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Knowledge of Raiser's Edge is a plus
• Experience in nonprofit development/marketing is a plus

Responsibilities

• Provide admin support for the Chief External Relations Officer including calendar management
• Prepare expense reports and assist with budget coordination and invoice approvals
• Schedule and support meetings, prepare agendas, arrange room/tech setup
• Assist with onboarding trainings and maintain onboarding materials
• Coordinate donor communications and maintain donor records in Raiser's Edge
• Support events and donor correspondence for City Harvest

Skills

Microsoft Office

Time management

Communication

Interpersonal skills

Raiser's Edge

Non-profit knowledge

Relationship building

Tools

Raiser's Edge

Job description

City Harvest is seeking an External Relations Administrative Assistant to support the Chief External Relations Officer with calendar management, expense reporting, and departmental coordination. The role collaborates with HR, IT, and Finance to ensure smooth operations in a nonprofit setting focused on feeding New Yorkers.

Ideal candidates bring strong time management, excellent communication, and comfort with Raiser's Edge and MS Office.