Extended Day Secretaries and Bookkeepers

Montgomery-Public-Schools; Montgomery (AL); On-site; USD 23,000 - 32,000; Full time

Job summary

Montgomery County Board of Education is seeking Extended Day Secretaries/Bookkeepers to provide clerical and office support for an administrator, including creating letters, forms, and maintaining files.

The role requires a high school diploma or GED, 2–3 years of secretarial experience, basic familiarity with automated management information systems, and strong written and oral communication skills; pay is $20.00 per hour with pro-rated salary for partial terms.

Qualifications

• High school diploma or GED is required or equivalent.
• 2–3 years of general secretarial experience is preferred.
• Experience with automated management information systems is required.

Responsibilities

• Regular and punctual attendance required.
• Provide clerical, secretarial, and office support for an administrator.
• Create letters, forms, and other documents.
• Type routine and complex documents, reports, and correspondence.
• Create and maintain files, inventories, and records.
• Assist with administrative and student-related activities such as registration and contacting parents.
• Operate office equipment (copiers, faxes, scanners, etc.).
• Maintain confidentiality of sensitive data.

Skills

Secretarial experience

Communication skills

Record keeping

Education

High school diploma or GED

Business school substitution for experience

Tools

Copiers

Faxes

Scanners

Job description

JOB DESCRIPTION: EXTENDED DAY SECRETARIES/BOOKKEEPERS

QUALIFICATIONS

• High school diploma, GED, or sufficient education, training, and experience to successfully perform the duties of the position.
• Some experience (2-3 years) in general secretarial work. Graduation from business school or a similar academic course may be substituted for one year of experience.
• Some experience and/or training in automated management information systems are required.
• Ability to communicate effectively, both orally and in writing.
• Some experience in dealing effectively with the public is highly desirable.
• Such other qualifications as may be desirable and appropriate.

ESSENTIAL DUTIES

• Regular and punctual attendance required
• Perform various clerical, secretarial, and office support for an administrator
• Create letters, forms, and other associated documents
• Type a variety of routine and complex documents, reports, forms, and correspondence
• Create and maintain files, inventories, and other records
• Assist with various administrative and student-related activities such as registration, calling absentees, preparing reports, contacting parents, checking students in/out, and any other related tasks
• Operate various types of office equipment such as copiers, faxes, scanners, etc.
• Maintain confidentiality of sensitive data and information pertaining to individual students and/or the overall program

HOURLY RATE

$20.00 per hour

(The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011,
Section 4(3)(b), tenure may not be gained by time served in this position).

SPECIAL NOTE

The person selected for this position must agree to a background check, be fingerprinted, and pay a $46.20 fee. This is required by law.

SPECIAL NOTE

For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.

THE MONTGOMERY COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. "NO PERSON SHALL BE DENIED EMPLOYMENT OR BE EXCLUDED FROM PARTICIPATION IN ANY PROGRAM OR ACTIVITY ON THE BASIS OF DISABILITY, SEX, RACE, RELIGION, NATIONAL ORIGIN , COLOR AND AGE