Export Documentation Specialist

McLane Global; Houston (TX); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Job summary

McLane Global seeks a detail-oriented export documentation specialist to prepare and validate trade documents for ocean, air, and land shipments. You will liaise with sales, warehouses, freight forwarders, USDA, and customers to ensure timely processing and compliance with export laws.

The role requires 2–3 years of relevant experience, strong Excel and D365 skills, and the ability to lift up to 30 lbs. A Bachelor’s or Associate degree in logistics or related field is preferred.

Qualifications

• Bachelor’s or Associate’s degree in logistics, international studies, business, or a related field (preferred).
• 2–3 years in relevant work experience.
• Strong computer skills, including Microsoft Excel and Microsoft Dynamics 365 (D365).
• Detail-oriented, with the ability to learn quickly and retain information.
• Strong work ethic and teamwork skills.
• Physical Requirements: ability to lift up to 30 lbs., move and pack boxes; interact with the warehouse regularly.

Responsibilities

• Prepare export documentation for ocean, air, and land shipments.
• Process and validate commercial invoices, COOs, Free Sale Certificates, and other country-specific documents.
• Communicate with sales, warehouse/loading facilities, freight forwarders, vendors, USDA and customers.
• Ensure timely and accurate processing of export shipments.
• Maintain organized and catalogued export files.
• Monitor accounts payable/receivable for timely payments.
• Ensure compliance with export laws and regulations.
• Manage sample procurement, packing, and shipment via UPS/DHL.
• Prepare export documentation for trade shows and marketing activities.
• Support the international sales team on assigned tasks.

Skills

Excel

D365

Attention to detail

Teamwork

Strong work ethic

Education

Bachelor/Associate in Logistics

Tools

Microsoft Dynamics 365

Job description

Key Responsibilities

• Prepare export documentation for ocean, air, and land shipments.
• Process and validate commercial invoices, COOs, Free Sale Certificates, and other country-specific documents.
• Communicate with stakeholders such as the sales team, warehouse/loading facilities, freight forwarders, vendors, USDA, State Department, and customers.
• Ensure timely and accurate processing of export shipments.
• Maintain organized and catalogued export files.
• Monitor accounts payable/receivable for timely payments.
• Ensure compliance with export laws and regulations.
• Manage sample procurement, packing, and shipment via UPS/DHL.
• Prepare export documentation for trade shows and marketing activities.
• Support the international sales team on assigned tasks.

Requirements

• Education: Bachelor’s or Associate’s degree in logistics, international studies, business, or a related field (preferred).
• Experience: 2–3 years in relevant work experience.
• Strong computer skills, including Microsoft Excel and Microsoft Dynamics 365 (D365).
• Detail-oriented, with the ability to learn quickly and retain information.
• Strong work ethic and teamwork skills.
• Physical Requirements: Ability to lift up to 30 lbs., move, and pack boxes; walk to and interact with the warehouse regularly.

Salary & Benefits

• Salary range: $60,000 – $70,000/year.
• Benefits include health, dental, and vision insurance, 401(k) matching, and other perks.