Experiential Production Coordinator – On-Site Activations

ADP, Inc.; Running Springs (CA); On-site; USD 33,000 - 41,000; Full time

Job summary

Pali Mountain is seeking a Creative Production Coordinator to help bring immersive activations to life at our Running Springs, California campus. This hands-on role blends organization with creativity, coordinating budgets, vendors, installs, and on-site production to deliver memorable experiences.

The successful candidate will work closely with the Creative Director, Brand & Experience, and support cross-team collaboration while adapting to evolving project needs on a fully on-site basis.

Qualifications

• Experience coordinating creative projects, activations, and events from concept to execution.
• Ability to research vendors, request quotes, and coordinate orders and deliveries.
• Strong organizational skills for timelines, budgets, and procurement.
• Comfort with both office coordination and hands-on production.

Responsibilities

• Coordinate creative projects, activations, and events from concept through execution.
• Research vendors, request quotes, and coordinate orders and deliveries.
• Maintain project timelines, track approved budgets and purchasing details, and flag potential production risks or delays.
• Coordinate installation logistics including setup, breakdown, returns, storage, and post-project organization.
• Maintain organized inventory of props, décor, and reusable activation assets.
• Coordinate production needs across internal teams including Marketing, Media, Operations, Maintenance, Programs, Food & Beverage, and other departments as needed.
• Support the coordination and production of brand partnerships, creator visits, and branded activations as opportunities develop.
• Use CRM, Microsoft, project management, and AI tools for research, sourcing, planning, documentation, organization, and production workflows.
• Jump in wherever needed to help get the final experience across the finish line.

Tools

CRM

Microsoft Office

Monday.com

AI tools

Job description

Pali Mountain is seeking a Creative Production Coordinator to help bring immersive activations to life at our Running Springs, California campus. This hands-on role blends organization with creativity, coordinating budgets, vendors, installs, and on-site production to deliver memorable experiences.

The successful candidate will work closely with the Creative Director, Brand & Experience, and support cross-team collaboration while adapting to evolving project needs on a fully on-site basis.