Creative Production Coordinator

Pali Mountain; Running Springs (CA); On-site; USD 33,000 - 41,000; Full time

Job summary

Pali Mountain is seeking a Creative Production Coordinator to help bring immersive brand experiences to life on our mountain campus in Running Springs, CA. This hands-on, project-based role requires strong organizational skills and the ability to source props, coordinate budgets, and manage vendor relationships across multiple teams.

The ideal candidate is curious, resourceful, and able to adapt quickly as concepts move from planning to on-site installation.

Qualifications

• 1-3 years in creative production, events, experiential marketing, or related field.
• Experience using Microsoft Office, CRM, and project management tools.
• Familiarity with AI tools for research, planning, and documentation.
• Comfortable with coordinating budgets, vendors, and logistics.

Responsibilities

• Coordinate creative projects, activations, and events from concept through execution.
• Research vendors, request quotes, and coordinate orders and deliveries.
• Maintain project timelines, budgets, purchasing details, and risk flags.
• Coordinate installation logistics including setup, breakdown, storage and post-project organization.
• Maintain inventory of props, décor, and activation assets.
• Coordinate production needs across Marketing, Media, Operations, Maintenance, Programs, and Food & Beverage.
• Support brand partnerships, creator visits, and activations as opportunities develop.
• Use CRM, Microsoft, project management, and AI tools for planning and documentation.
• Jump in wherever needed to help finish the final experience.

Skills

Highly organized

Initiative

Ambiguity tolerance

Problem solving

Cross-functional coordination

Tools

Microsoft Office

CRM

Monday.com

AI tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Running Springs, CA, US

2 days ago Requisition ID: 1067

Salary Range: $24.00 To $30.00 Hourly

Pali Mountain | Running Springs, CA

Full-Time | Hourly | On-Site

Schedule: Monday-Friday, with occasional evenings/weekends for special events

Reports to: Creative Director, Brand & Experience

Pay: $24-30/hour

The Role

Pali Mountain is building a new Experiential Marketing team focused on one thing: bringing our brands to life in the real world. From immersive environments and large-scale activations to events, property transformations, branded moments, and unexpected details, our job is to create experiences people actually remember.

We're looking for a Creative Production Coordinator who wants to help make those ideas happen. This is a hands-on role for someone who is organized, resourceful, curious, and energized by figuring things out. One day you might be tracking budgets and vendor quotes, the next sourcing a wildly specific prop, coordinating a building-sized install, testing a product sample, or jumping into an installation because that's what it takes to get the final experience right.

You'll work directly with the Creative Director, Brand & Experience to take approved concepts from "What if we did this?" to "It's happening" to "WOW!"

We're not looking for someone who needs every step mapped out. We're looking for someone whose natural response to a challenge is: "I'll figure it out."

And when the job is technically done, your next thought should probably be: "How can we take this one step further?"

What You'll Do

• Coordinate creative projects, activations, and events from approved concept through execution
• Research vendors, request quotes, and coordinate orders and deliveries
• Maintain project timelines, track approved budgets and purchasing details, and flag potential production risks or delays
• Coordinate installation logistics including setup, breakdown, returns, storage, and post-project organization
• Maintain organized inventory of props, décor, and reusable activation assets
• Coordinate production needs across internal teams including Marketing, Media, Operations, Maintenance, Programs, Food & Beverage, and other departments as needed
• Support the coordination and production of brand partnerships, creator visits, and branded activations as opportunities develop.
• Use CRM, Microsoft, project management, and AI tools for research, sourcing, planning, documentation, organization, and production workflows
• Jump in wherever needed to help get the final experience across the finish line

Who We're Looking For

• Thinks beyond the basic ask and naturally looks for ways to elevate an idea or experience
• Takes initiative, follows through, and is comfortable working through ambiguity while staying aligned with established creative direction and priorities
• Stays flexible and solution-oriented when plans change
• Highly organized, comfortable keeping multiple projects and vendors moving at once
• Comfortable moving between computer-based coordination and hands-on production
• 1-3 years in creative production, events, experiential marketing, or a related field
• Comfortable with Microsoft Office, CRM, and project management tools (Monday.com a plus), and comfortable using AI tools
• Valid driver's license required

A college degree is not required. Relevant experience, initiative, and demonstrated ability to get things done matter more.

This is a fully on-site role at our mountain campus in Running Springs, California. Expect walking across a large campus, working indoors and outdoors in changing mountain weather, and lifting or carrying materials, props, and event supplies. Some projects involve climbing ladders or working at heights, and occasional local driving for supply runs. Hands-on support is part of the role, but specialized construction, electrical, rigging, elevated, or technical installation work will be completed by appropriately trained staff or vendors. Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of the role.

Why Pali

This is an opportunity to join a new creative team at the ground floor and help shape how multiple Pali brands show up in the real world. The work spans Pali Adventures, Pali Institute, Pali Retreat, and the broader Pali Mountain organization.

Full-time employees are eligible for Pali Mountain's standard benefits package.