Experiential Production and Logistics Coordinator

Autumn Communications; New York (NY); Sur place; USD 48 000 - 65 000; Plein temps

Résumé du poste

Autumn Communications is seeking an Experiential Marketing Coordinator in New York to support production and execution of activations. The role emphasizes tracking production documents, managing vendor/venue reports, and coordinating logistics with a fast-paced team.

The ideal candidate has 1-3 years in event coordination or related fields, is highly organized, and detail-oriented. Willingness to travel and work flexible hours is a plus for dynamic brand experiences.

Qualifications

• 1-3 years of experience in event coordination, marketing, or project management.
• Strong organizational and multitasking skills with a keen attention to detail.
• Proficiency in Microsoft Office, Google Suite, and PM tools (Asana, Monday.com, Trello).

Responsabilités

• Assist in creating and maintaining venue reports with location details and requirements.
• Compile and manage vendor reports, tracking deliverables, timelines, and key contacts.
• Develop and organize foundations of creative decks aligned with the broader creative vision.
• Maintain an inventory tracker documenting assets and materials for events.
• Track and update budget reports, providing regular financial insights to the production team.
• Organize and manage shot lists for visual content needs during activations.
• Oversee preparation and distribution of print mechanicals for timely production.
• Maintain comprehensive notes and documentation to support project tracking and team communication.
• Collaborate with internal teams and external vendors for smooth execution of activations.
• Provide on-site event support, assisting with logistics, setup, and execution.
• Contribute to ideation and concepting, developing innovative experiential marketing strategies.
• Update the event matrix to ensure all production elements are approved for creation.

Connaissances

Organizational skills

Attention to detail

Microsoft Office

Google Suite

Project management tools

Outils

Asana

Monday.com

Trello

Description du poste

Autumn Communications is seeking an Experiential Marketing Coordinator in New York to support production and execution of activations. The role emphasizes tracking production documents, managing vendor/venue reports, and coordinating logistics with a fast-paced team.

The ideal candidate has 1-3 years in event coordination or related fields, is highly organized, and detail-oriented. Willingness to travel and work flexible hours is a plus for dynamic brand experiences.