Experiential & Private Events Coordinator

Aviator Nation Dreamland; Malibu (CA); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

Aviator Nation Dreamland is seeking an on-site Events Coordinator to lead private, community, and Dreamland activations from planning through completion. You will manage timelines, budgets, and vendor relationships, ensuring smooth event days and cross-team coordination with marketing, F&B, and operations.

Ideal candidates are highly organized, with 2–3+ years in event coordination, strong vendor relations, and the ability to lead event-day staff and solve issues under pressure.

Qualifications

• 2-3+ years of experience in event coordination, production, or related hospitality/entertainment.
• Highly organized with strong attention to detail and ability to manage multiple events and timelines.
• Punctual, reliable, organized, and lead by example for event-day staff.
• Strong vendor management, problem-solving, and decision-making under pressure.
• Confident leading and directing event-day staff and vendors.
• Excellent written and verbal communication and follow-through.
• Proficient with Google Sheets, Docs, Slides, and Gmail.
• Familiarity with ticketing/event platforms and invoicing tools (Toast) preferred.
• Availability to work nights, weekends, and holidays based on events calendar.

Responsabilités

• Coordinate and execute Dreamland's on-site activations, private events, and community events from planning through completion.
• Serve as the on-site logistics lead for assigned events, ensuring all departments are prepared and event days run smoothly.
• Build and maintain event timelines, budgets, and vendor relationships with the Director of Events & Live Experiences.
• Bridge communication between events, marketing, F&B, and operations teams.
• Uphold company policies and ensure consistency and safety across all event operations.
• Vet and regulate the Dreamland Events email for artist and private party inquiries.
• Create and manage private and community event timelines, run-of-show documents, and production schedules.
• Coordinate with vendors and service providers; manage budgets, invoices, deposits, payments.
• Coordinate with marketing to align menus, signage, and customization needs.
• Oversee load-in, setup, load-out, and breakdown logistics; act as on-site manager for events.
• Escalate on-site issues to the Director of Events & Live Experiences.
• Support post-event reporting, including recaps, budget reconciliation, and feedback gathering.
• Coordinate hospitality logistics for artists and clients, including greenrooms, riders, and guest lists.

Connaissances

Event coordination

Attention to detail

Vendor management

Communication

Staff leadership

Google Workspace

Ticketing platforms

Availability nights/weekends

Outils

Google Sheets

Google Docs

Google Slides

Gmail

TIXR

Audience Republic

BIT

Toast

Description du poste

Aviator Nation Dreamland is seeking an on-site Events Coordinator to lead private, community, and Dreamland activations from planning through completion. You will manage timelines, budgets, and vendor relationships, ensuring smooth event days and cross-team coordination with marketing, F&B, and operations.

Ideal candidates are highly organized, with 2–3+ years in event coordination, strong vendor relations, and the ability to lead event-day staff and solve issues under pressure.