On‑Site Events Lead: Logistics, Vendors & Budgets

Aviator-Nation-544d1ad; Malibu (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Aviator Nation in Malibu, CA is seeking an experienced Event Coordinator to lead on-site activations, private events, and community gatherings. You will manage timelines, budgets, vendor relationships, and cross‑team collaboration to ensure flawless event days.

This role requires 2–3+ years in event coordination, strong organization, and ability to thrive under pressure. Availability for nights, weekends, and holidays; proficient with Google Suite; experience with ticketing platforms and

Qualifications

• 2-3+ years of experience in event coordination, production, or a related hospitality/entertainment role.
• Strong vendor management, problem-solving, and decision-making skills under pressure.
• Excellent written and verbal communication with cross-functional teams.

Responsibilities

• Coordinate and execute on-site activations, private events, and community events from planning through completion.
• Serve as on-site logistics lead, ensuring all departments are prepared and event days run smoothly.
• Build event timelines, budgets, and vendor relationships with the Director of Events & Live Experiences.
• Bridge communication between events, marketing, F&B, and operations teams.
• Oversee load-in, setup, and breakdown, and act as on-site manager for assigned events.

Skills

Event coordination

Production

Hospitality

Entertainment

Vendor management

Communication

Tools

TIXR

Audience Republic

BIT

Toast

Job description

Aviator Nation in Malibu, CA is seeking an experienced Event Coordinator to lead on-site activations, private events, and community gatherings. You will manage timelines, budgets, vendor relationships, and cross‑team collaboration to ensure flawless event days.

This role requires 2–3+ years in event coordination, strong organization, and ability to thrive under pressure. Availability for nights, weekends, and holidays; proficient with Google Suite; experience with ticketing platforms and