Experiential Marketing Events Specialist

Formlabs; Somerville (MA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

RSUs

Healthcare

401K matching

Parental leave

Sabbatical

Commuter benefits

Parking

3D prints

Job summary

Formlabs is seeking an Event Specialist to join the North America Events Marketing team. You will support planning and execution of trade shows, prepare displays, and coordinate shipping and vendors to ensure a smooth presence at each event.

You will maintain calendars, assist with post-show reporting, and help create enablement materials for booth staff. Travel up to 25% across North America is expected as events demand. Formlabs offers equity and strong benefits.

Qualifications

• 1–3 years of experience in events, marketing, or logistics coordination
• Strong organizational and project management skills
• A proactive communicator who works well cross-functionally with Sales, Marketing, Design, and Logistics
• A detail-oriented, get-it-done attitude, with comfort working independently on defined projects

Responsibilities

• Act as the right hand to the Marketing Managers, Events (NA), involved in the planning and execution of every trade show and company event on the North America calendar
• Order and manage printed collateral (leaflets, brochures, signage), ensuring materials are on-brand, accurate, and delivered on time
• Prepare, track, and pack display parts, demo units, and product samples for each show, making sure the right materials are ready to ship
• Order and manage booth consumables and supplies needed for smooth onsite execution
• Track and maintain inventory of event materials, including demo units, signage, swag, 3D-printed demo parts, and booth hardware
• Coordinate with recurring vendors and shipping/freight partners to ensure materials arrive on time and within budget
• Maintain internal tools such as shipping calendars, logistics trackers, and asset management systems
• Support post-show wrap-up: processing returns, documenting damage, and assisting with invoice reconciliation
• Support execution of pre- and post-event marketing campaigns in partnership with the Marketing Manager, Events
• Help prepare internal enablement materials for booth staff, such as demo scripts, presentation decks, and talking points
• Support onsite booth staffing coordination and scheduling
• Assist with gathering event performance data (leads, attendance, engagement) and compiling post-event reports
• Coordinate with the design team to ensure booth assets, signage, and collateral are on-brand and print-ready
• Serve as onsite support at events, helping represent Formlabs to customers, partners, and prospects
• Up to 25% travel across North America, to assist with onsite event marketing tasks.

Skills

Event planning

Organizational skills

Communication

Travel readiness

Cross-functional collaboration

Job description

Formlabs is seeking an Event Specialist to join the North America Events Marketing team. You will support planning and execution of trade shows, prepare displays, and coordinate shipping and vendors to ensure a smooth presence at each event.

You will maintain calendars, assist with post-show reporting, and help create enablement materials for booth staff. Travel up to 25% across North America is expected as events demand. Formlabs offers equity and strong benefits.