Event Specialist, Marketing

Formlabs; Somerville (MA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

RSUs

Healthcare

401K matching

Parental leave

Sabbatical

Commuter benefits

Parking

3D prints

Job summary

Formlabs is seeking an Event Specialist to join the North America Events Marketing team. You will support planning and execution of trade shows, prepare displays, and coordinate shipping and vendors to ensure a smooth presence at each event.

You will maintain calendars, assist with post-show reporting, and help create enablement materials for booth staff. Travel up to 25% across North America is expected as events demand. Formlabs offers equity and strong benefits.

Qualifications

• 1–3 years of experience in events, marketing, or logistics coordination
• Strong organizational and project management skills
• A proactive communicator who works well cross-functionally with Sales, Marketing, Design, and Logistics
• A detail-oriented, get-it-done attitude, with comfort working independently on defined projects

Responsibilities

• Act as the right hand to the Marketing Managers, Events (NA), involved in the planning and execution of every trade show and company event on the North America calendar
• Order and manage printed collateral (leaflets, brochures, signage), ensuring materials are on-brand, accurate, and delivered on time
• Prepare, track, and pack display parts, demo units, and product samples for each show, making sure the right materials are ready to ship
• Order and manage booth consumables and supplies needed for smooth onsite execution
• Track and maintain inventory of event materials, including demo units, signage, swag, 3D-printed demo parts, and booth hardware
• Coordinate with recurring vendors and shipping/freight partners to ensure materials arrive on time and within budget
• Maintain internal tools such as shipping calendars, logistics trackers, and asset management systems
• Support post-show wrap-up: processing returns, documenting damage, and assisting with invoice reconciliation
• Support execution of pre- and post-event marketing campaigns in partnership with the Marketing Manager, Events
• Help prepare internal enablement materials for booth staff, such as demo scripts, presentation decks, and talking points
• Support onsite booth staffing coordination and scheduling
• Assist with gathering event performance data (leads, attendance, engagement) and compiling post-event reports
• Coordinate with the design team to ensure booth assets, signage, and collateral are on-brand and print-ready
• Serve as onsite support at events, helping represent Formlabs to customers, partners, and prospects
• Up to 25% travel across North America, to assist with onsite event marketing tasks.

Skills

Event planning

Organizational skills

Communication

Travel readiness

Cross-functional collaboration

Job description

About Formlabs:

Do you want to change how the world creates?

At Formlabs, we're building the tools that make it possible for anyone to bring their ideas to life, from cutting-edge products to life-saving medical devices. Our 3D printing technology powers innovation at more than 50,000 industry leaders worldwide, including Apple, Google, Tesla, New Balance, and NASA. Together, we're helping everyone design, prototype, and manufacture faster than ever before.

We're a team of hands-on builders, engineers, and innovators reinventing how the world makes physical things. If you're ready to shape the future of fabrication, come build it with us.

Your Impact:

Trade shows and events are where Formlabs puts our products directly in front of the people who use them, and North America is one of our most active regions on the calendar. As Event Specialist, you'll be the right hand to our NA Events Managers - involved in every show from planning to final wrap-up, and building the hands-on expertise that experiential marketing careers are built on.

You'll own the details that make a booth come together: ordering printed collateral, preparing displays and product samples, keeping consumables stocked, and coordinating the shipping, vendors, and campaign materials behind every show. It's a fast-paced and high-visibility role.

What You'll Do:

• Act as the right hand to the Marketing Managers, Events (NA), involved in the planning and execution of every trade show and company event on the North America calendar


• Order and manage printed collateral (leaflets, brochures, signage), ensuring materials are on-brand, accurate, and delivered on time


• Prepare, track, and pack display parts, demo units, and product samples for each show, making sure the right materials are ready to ship


• Order and manage booth consumables and supplies (e.g., cleaning and setup supplies, packaging, printer/label materials) needed for smooth onsite execution


• Track and maintain inventory of event materials, including demo units, signage, swag, 3D-printed demo parts, and booth hardware


• Coordinate with recurring vendors and shipping/freight partners to ensure materials arrive on time and within budget


• Maintain internal tools such as shipping calendars, logistics trackers, and asset management systems


• Support post-show wrap-up: processing returns, documenting damage, and assisting with invoice reconciliation


• Support execution of pre- and post-event marketing campaigns (email, social, promotional materials) in partnership with the Marketing Manager, Events


• Help prepare internal enablement materials for booth staff, such as demo scripts, presentation decks, and talking points


• Support onsite booth staffing coordination and scheduling


• Assist with gathering event performance data (leads, attendance, engagement) and compiling post-event reports


• Coordinate with the design team to ensure booth assets, signage, and collateral are on-brand and print-ready


• Serve as onsite support at events, helping represent Formlabs to customers, partners, and prospects


• Up to 25% travel across North America, to assist with onsite event marketing tasks.

About You:

• 1–3 years of experience in events, marketing, or logistics coordination - through professional experience, internships, academic projects, or other hands-on involvement


• Strong organizational and project management skills; comfortable managing multiple timelines and shifting priorities


• Familiarity with event marketing fundamentals (campaigns, collateral, brand guidelines) and/or event logistics (freight, vendors, booth operations)


• A proactive communicator who works well cross-functionally with Sales, Marketing, Design, and Logistics


• A detail-oriented, get-it-done attitude, with comfort working independently on defined projects and asking for guidance on new or ambiguous problems


• Comfortable traveling ~25% of the time

Bonus Skills:

• Experience creating or supporting event marketing content (email, social, presentations)


• Background in B2B tech or manufacturing


• Familiarity with international shipping, customs paperwork, or exhibit house coordination

Our Benefits & Perks:

• Robust equity program to build future wealth through RSUs


• Comprehensive healthcare coverage (Medical, Dental, Vision)


• 401K matching and access to financial advisors


• Generous paid Parental Leave (up to 16 weeks)


• Tenure-based paid Sabbatical Leave (up to 6 weeks)


• Flexible Out of Office Plan - Take time when you need it


• Ample on-site parking & pre-tax commuter benefits


• Healthy on-site lunches, snacks, beverages, & treats


• Regular sponsored professional development opportunities


• Many opt-in culture events across our diverse community


• And of course... unlimited 3D prints

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Our Candidate AI Guidelines are available here. Please give them a read.

Compensation

We are all owners of Formlabs and direct beneficiaries of our success. We believe that equity is a critical component of compensation at Formlabs, and we want our newest team members to understand the potential value of their equity compensation. Full time employees receive equity, in the form of RSUs. Your financial investment will grow with us in accordance to your impact.

At Formlabs, base pay is one part of our total compensation package and is determined within a range. Your base pay will depend on your skills, qualifications, experience, location and expected impact on the organization.

The annual base pay range for this role is:

$75,000 - $95,000 USD