Experiential Events & Logistics Coordinator

Sweetwater; Fort Wayne (IN); On-site; USD 50,000 - 65,000; Full time

Job summary

Sweetwater, the nation’s number one online retailer of music instruments and pro audio gear, is seeking an Events & Experience Coordinator to support employee events, campus meetings, and approved external partner and facility use events.

You will coordinate the operational, logistical, and administrative components of events and meetings to ensure successful delivery within established plans and guidelines, under the Senior Events & Experience Coordinator.

Qualifications

• 2–3 years experience in event coordination or related fields.
• Experience coordinating logistics, schedules, projects, and registrations.
• Experience or education in hospitality or event planning.
• Proficiency with Microsoft Office and event-related software platforms.
• Preferred 3–5 years of experience supporting events or engagement programs; vendor coordination.

Responsibilities

• Manage admin conference hall calendars, intake requests, and scheduling to ensure efficient space utilization.
• Coordinate event logistics with internal stakeholders and partners for setup, catering, EP needs, materials, and on-site execution support.
• Execute event plans within established timelines and guidance from leadership.
• Support employee events, campus activities, and engagement programs through planning coordination, logistics support, and execution assistance.
• Manage employee event communications including registrations, reminders, attendee updates, and other event-related messaging.
• Maintain event documentation, contracts, invoices, planning tools, templates, tracking systems, and basic reporting.
• Provide on-site support for company events during setup, execution, and teardown to ensure a positive participant experience.
• Coordinate logistics and external facility use for contracts, documentation, scheduling, and on-site support for external organizations and vendors.
• Support the overall success of the Events & Experience function by maintaining organized processes and contributing to continuous improvement initiatives.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Customer service

Relationship building

Education

Hospitality or event planning education

Tools

Event registration platforms

Survey tools

Budget tracking tools

Job description

Sweetwater, the nation’s number one online retailer of music instruments and pro audio gear, is seeking an Events & Experience Coordinator to support employee events, campus meetings, and approved external partner and facility use events.

You will coordinate the operational, logistical, and administrative components of events and meetings to ensure successful delivery within established plans and guidelines, under the Senior Events & Experience Coordinator.