Experiential Events Coordinator - Multi-Location Marketing

Montecristo Inc.; Fort Lauderdale (FL); Hybrid; USD 28,000 - 30,000; Full time

Job summary

Casa de Montecristo is seeking a highly organized Event Coordinator to support planning, coordination, and execution of events across our lounge locations. This role serves as a central point of contact for lounge managers and internal stakeholders, ensuring each event is thoughtfully planned and clearly communicated from concept through post-event follow-up.

The ideal candidate is proactive, professional, and comfortable managing multiple priorities, with strong communication skills,

Qualifications

• Minimum of 2 years of experience in event planning, event coordination, marketing coordination, or a related role.
• Highly organized, self-motivated, and able to manage multiple events and projects at different stages while keeping key stakeholders informed.
• Strong attention to detail and ability to follow through on multiple deadlines and deliverables.
• Strong written and verbal communication skills, with the ability to draft clear emails, text messages, signage copy, social media content, and event updates.

Responsibilities

• Plan and coordinate events across all lounge locations, including single-store events, multi-location product launches, CDM-exclusive window launches, off-site events, and the company’s two premier large-scale annual events.
• Develop and maintain event timelines, run-of-show documents, planning checklists, staffing needs, vendor details, and supporting materials to keep each event organized and on schedule.
• Coordinate event logistics, including setup and breakdown requirements, supplies, promotional materials, signage inventory, staffing requirements, and other event-day details with lounge teams, vendors, and the event lead.
• Research, book, and coordinate outside vendors when needed, including caterers, rentals, entertainment, AV support, décor partners, and related services.
• Maintain clear communication with lounge managers and internal stakeholders regarding event timelines, responsibilities, deliverables, and outstanding items.
• Support additional event-related tasks and special projects as needed, including time-sensitive requests that may arise before, during, or after events.

Skills

Event planning

Communication

Multi-tasking

Attention to detail

Tools

Eventbrite

Listrak

Clutch

Monday.com

Adobe Creative Suite

Canva

Typeform

Microsoft 365

Job description

Casa de Montecristo is seeking a highly organized Event Coordinator to support planning, coordination, and execution of events across our lounge locations. This role serves as a central point of contact for lounge managers and internal stakeholders, ensuring each event is thoughtfully planned and clearly communicated from concept through post-event follow-up.

The ideal candidate is proactive, professional, and comfortable managing multiple priorities, with strong communication skills,