Experiential Coordinator

ANOTHER A STORY; Los Angeles (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Paid time off, compensatory days, and birthday

Job summary

A leading events services agency in Los Angeles is seeking an Entry-level Experiential Coordinator to support event planning. The role involves collaborating with the creative team to develop innovative proposals, maintaining client communications, and managing project tasks. Ideal candidates should have a strong understanding of luxury brand standards and at least 2 years of relevant experience. Benefits include health insurance and paid time off.

Qualifications

• Minimum of 2 years of onsite event or agency experience.
• Familiarity with budgeting or vendor sourcing.
• Strong understanding of luxury brand standards.

Responsibilities

• Support the Experiential Manager in responding to briefs and RFPs.
• Collaborate with the Creative team to develop innovative concepts.
• Identify new business opportunities and contribute to proposals.
• Provide confident presentation and verbal communication skills.

Skills

Driven and highly organized

Excellent written and communication skills

Ability to prioritize tasks

Team collaboration skills

Positive and proactive attitude

Job description

Job Title: Experiential Coordinator (Full Time) – Los Angeles, CA

Responsibilities

• Support the Experiential Manager in responding to briefs and RFPs, developing strategic and production‑savvy proposals that drive successful outcomes.
• Collaborate with the Creative team to develop innovative concepts and compelling event narratives.
• Stay informed on industry trends, innovations, and standout venues across the US, leveraging these insights to enhance our service offerings and differentiate our events from competitors.
• Collaborate with the Experiential Director and Manager to define the best format of events for clients.
• Identify new business opportunities and contribute to pitch presentations and proposals.
• Collaborate with the Experiential Director and Manager to expand the agency's client base and market presence.
• Maintain our client database and profiles for personal engagement and gifting.
• Communicate effectively with existing and prospective clients to share our approach, services, value, brand reputation, ideas, and capabilities.
• Work with the Experiential Manager on incoming leads and opportunities.
• Support pitch teams, working closely with creative, strategy, and tech to develop winning and cost‑effective pitches.
• Ensure brand tone and consistency in all client communications.
• Provide confident presentation and verbal communication skills.
• Lead new RFP kick‑off administration by adding projects to overview board, generating project codes, initiating folders and Slack channels.
• Oversee the downloading and filing of all client supporting documents.
• Research and update RFP presentations with venues, vendors, sourcing, renders, and schedules as needed.
• Support Experiential Manager in the creation of budget estimates and brand template data entry.
• Maintain client communications and updates as needed.
• Schedule RFP intake calls and presentation times, internal team meetings, take meeting notes and assist with distributing recaps.
• Ensure consistent document version control and organized file management.

Qualifications

• Driven and highly organized.
• Personable and professional.
• Positive and proactive attitude.
• Efficient, solutions‑driven, and intuitive.
• Ability to prioritize tasks according to immediate business and project needs.
• Excellent written and communication skills.
• Ability to work as part of a team that includes production, operations and creative.
• A minimum of 2 years of onsite event or agency experience.
• Familiarity with budgeting or vendor sourcing.
• Strong understanding of luxury brand standards.
• Interest in design and cultural trends.
• Willingness to travel domestically and occasionally internationally.

Benefits

• Health insurance.
• Paid time off, compensatory days, and birthday.

How to Apply

• Please submit your CV and portfolio showcasing your creative work to [e-mail].

Seniority level: Entry level

Employment type: Full‑time

Industries: Events Services