Experienced Facilities Project Administrator (Level 4)

Boeing; Berkeley (CA); On-site; USD 118,000 - 160,000; Full time

Job summary

The Boeing Company seeks an Experienced Facilities Project Administrator (Level 4) to lead high-impact facilities projects in the St. Louis Production Equipment Maintenance team, Berkeley area. You will manage contracts, coordinate with customers and designers, and ensure regulatory compliance.

Role requires extensive PM experience, strong communication skills, and the ability to develop work packages with budgets, schedules, and drawings. Security clearance eligibility is required. Shift is 1st.

Qualifications

• 5+ years of experience managing complex integrated schedules or projects.
• 5+ years of experience managing projects with standard PM tools (MS Project, Gantt charts, MS PowerPoint).
• 5+ years of experience in Facilities/Construction Management.
• Experience communicating with employees, customers, peers and leadership.
• Experience with MS Office products (Outlook, PowerPoint, Excel, Word).
• Experience reading and interpreting construction plans and specifications.

Responsibilities

• Directs construction of contract strategy and approves contracts for high-impact projects.
• Evaluates contractor proposals for fair and reasonable cost.
• Administers contractor activities and engages in contractor selection and negotiations.
• Creates work packages including budget, schedule, drawings, specs, and procurements.
• Coordinates with customers, designers, SHEA, security, and network teams to implement plans.
• Ensures compliance with Boeing and regulatory standards.
• Develops cost estimates and business cases for projects.
• Oversees project records, closeout, and audit trails.
• Directs and mentors less experienced staff.

Skills

Project management

Scheduling

MS Project

MS PowerPoint

MS Excel

Reading construction plans

Education

Bachelor’s degree or higher

Tools

Microsoft Office

Job description

Experienced Facilities Project Administrator (Level 4)

Company:

The Boeing Company

Boeing Defense, Space and Security (BDS) has an exciting opportunity for an Experienced Facilities Project Administrator (Level 4) to join the St. Louis Production Equipment Maintenance team in Berkeley, MO!

Position Responsibilities

• Directs construction of contract strategy and approves contracts for high-impact projects.
• Evaluates contractor proposals for fair and reasonable cost.
• Administers contractor activities.
• Participate in contractor selection, contract change negotiations, constructability reviews, and cost/schedule visibility such as management, customer and contractor reviews to ensure compliance with standard operating procedures.
• Oversees and lends technical expertise to less experienced employees.
• Directs and integrates high-impact facilities projects.
• Obtains facilities design and resources commitments.
• Develops work package that can include budget/funding source, schedule, drawings, specifications, statement of work, procurement, estimates.
• Coordinates with affected parties such as customer, designers, SHEA, crafts, Security, and network infrastructure to create an agreed to implementation plan.
• Assembles and releases work package by collecting and integrating various individual documents such as facilities work order, contract service request, drawings, vendor quotes, schedule, permits.
• Finalized work package will provide documents to implement the project.
• Oversees and lend technical expertise to less experienced employees.
• Evaluates requests and meet with customer to define requirements for high-impact projects.
• Identifies acceptable options with customer to clarify needs and develop the preliminary scope of work in order to meet the customer’s requirements.
• Creates layouts and conceptual designs.
• Ensures compliance with Boeing and regulatory standards such as city, county, state, federal.
• Develops options so that facilities modifications are accomplished within project objectives.
• Works with affected parties to define functionality and constructability.
• Develops conceptual, budgetary, and detailed cost estimates to assist in the business case analysis.
• Negotiates options with customer to select the best solution for customer and company.
• Oversees and lend technical expertise to less experienced employees.
• Directs and ensure completion and retention of records for high-impact projects by following the standard operating procedure for closure and update of appropriate documents, forms, permits, work management systems, commissioning and as-built drawings.
• Ensures comprehensive closeout and retention of project and contract files to provide an audit trail for Records Retention, Internal Audit, Internal Revenue Service, Property Accounting, Legal, and Facilities.
• Oversees and lend technical expertise to less experienced employees.
• Directs and integrates high-impact project implementation activities such as relocations, construction, utility shutdowns, budget management, schedule, and project reviews.
• Coordinates support functions such as vendors, security, fire, SHEA, network infrastructure and verifies compliance with project documents.
• Ensures that project implementation meets established quality, cost, schedule targets and regulatory requirements.
• Oversees and lend technical expertise to less experienced employees.
• Receives customer requests for high-impact facilities projects, such as construction, rearrangements, moves, and asset acquisition, via various electronic methods.
• Validates against acceptance criteria for new requests and acknowledges customer requests.
• Assigns priorities and logs request into work management system in order to document, track, and perform work.

Basic Qualifications (Required Skills/Experience):

• 5 + years of experience managing complex integrated schedules or projects
• 5+ years of experience managing projects and utilizing standard project management tools (e.g. MS Project, Gantt charts, MS PowerPoint, status charts, resource load charts)
• 5+ years of experience using Project Management Methodologies, including developing project plans, managing issues and risks
• 5+ years of experience in Facilities Project Management or Construction Management
• 5+ years of experience communicating to employees, customers, peers and multiple levels of leadership
• 5+ years of experience with Microsoft Office products like Outlook, PowerPoint, Excel, and Word
• Experience reading and interpreting construction plans and specifications

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s degree or higher
• 5+ years of experience monitoring & coordinating implementation activities such as relocations, construction, utility shutdowns, budget management, schedule, and project reviews
• 5+ years of experience working with building codes and commercial construction, interpreting highly complex drawings, schematics and equipment manuals
• 5+ years of experience with developing strategic long range business plans

Conflict of Interest:

Successful candidates for this job must satisfy the Company’s Conflict of Interest (COI) assessment process.

Security Clearance and Export Control Requirements:

This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship. A final U.S. Secret clearance Post Start is required.

Shift:

This role is assigned to 1st shift

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Travel

Up to 10% of the time

Drug Free Workplace:

Boeingis a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies_._

Total Rewards:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $118,150 - $159,850 USD

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This is not an Export Control position.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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