Experienced Administrative Assistant - Bilingual

WestLand, a Trinity Consultants Team; Tampa (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a reliable and organized Bilingual Administrative Assistant to enhance their office team in Tampa, FL. This full-time position requires fluency in both English and Spanish, along with proficiency in Microsoft Office. The role involves handling communications, managing schedules, and organizing office files, ensuring a smooth operational flow. With a supportive work environment and opportunities for growth, this position is perfect for self-motivated individuals looking to make a difference in a dynamic administrative role.

Benefits

Health insurance

Vision insurance

Dental insurance

401(k) with company match

Opportunities for growth

Qualifications

• Fluent in English and Spanish is mandatory.
• Strong written and verbal communication skills are essential.

Responsibilities

• Answer phones, greet visitors, and direct messages appropriately.
• Maintain timesheets and reports, manage POs and meeting notes.

Skills

Bilingual (English/Spanish)

Microsoft Office

Communication Skills

QuickBooks Pro

Tools

QuickBooks Pro

BossLM

Job description

Experienced Administrative Assistant - Bilingual

Join to apply for the Experienced Administrative Assistant - Bilingual role at WestLand, a Trinity Consultants Team.

Position Overview

We're Hiring: Bilingual Administrative Assistant (English/Spanish) — Tampa, FL | Full-Time | M-F, 7:30 AM-4:00 PM

Baker Commercial Landscaping of Tampa, LLC is seeking a reliable, organized, and bilingual Administrative Assistant to join our office team. If you're fluent in English and Spanish, personable, and proficient in Microsoft Office, we want to hear from you.

Responsibilities

• Answer phones, greet visitors, and direct messages appropriately
• Communicate effectively with clients and staff regarding services and scheduling
• Assist applicants and coordinate schedules
• Maintain timesheets and reports
• Manage POs, irrigation/install reports, and meeting notes
• Translate during team meetings (Spanish/English)
• Organize office files (digital & paper)

Qualifications

• Fluent in English and Spanish (mandatory)
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Friendly, dependable, self-motivated
• Experience with QuickBooks Pro (Contractor Edition) and BossLM is a plus; training available

Benefits

• Health, vision, dental, life & accident insurance
• 401(k) with company match
• Opportunities for growth in a stable, supportive environment

Pay: Hourly, based on experience

Baker Commercial Landscaping of Tampa, LLC is a Drug-Free Workplace and an Equal Employment Opportunity Employer.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative