Expereinced Office Administrator

RE/MAX Gold; Woodland (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Base salary plus benefits

Bonus on closed transactions

Job summary

RE/MAX Gold in Woodland, CA, seeks an Experienced Office Administrator/Transaction Coordinator to support daily operations on-site. The role handles office workflows, supplies, file organization, schedules, and events, while coordinating MLS transactions and supporting agents and leadership for smooth office functioning.

Responsibilities include visitor reception, responding to inquiries, data entry, and communicating between internal teams and agents.

Qualifications

• Solid administrative background with strong computer capabilities.
• Proficient in design websites such as Canva.
• Experience in professional social media interactions.
• Ability to multi-task and adapt to changing conditions.

Responsibilities

• Open and close office during operating hours.
• Take incoming calls and greet customers and clients.
• Coordinate with the manager for office events.
• Manage and audit transactions as a team with the office leader.
• Participate in company trainings or meetings.
• Manage expired/cancelled transactions on a paperless platform.
• Oversee branch social media account.
• Create and distribute branch flyers using Canva.

Skills

Administrative background

Canva

Social media

Multi-tasking

Tools

MLS

Skyslope

Job description

Company Description

RE/MAX Gold, founded in 1994, has grown from two offices and 40 agents into “Gold Nation,” with more than 2,900 productive agents across over 130 locations in eight US states. The company focuses on creating an extraordinary environment that attracts high-quality associates and supports their success. Services have expanded to include property management, commercial real estate, and in-house transaction coordination, supported by comprehensive training, advanced technology, and lead generation. RE/MAX Gold is committed to innovation and staying ahead in a constantly evolving real estate market, backed by the global RE/MAX network of approximately 140,000 agents in more than 110 countries.

Role Description

The Experienced Office Administrator/ Transaction Coordinator will support day-to-day operations at the RE/MAX Gold office in Woodland, CA. This is a full-time, on-site role responsible for managing office workflows, maintaining supplies and office equipment, organizing files and records, and coordinating schedules, meetings, and events, social media, agent onboarding, and Transaction Coordinators closely oversee real estate transactions. The role includes greeting and assisting visitors, responding to inquiries, and providing consistent support to agents and leadership to ensure smooth office functioning. The Office Administrator will also help with transaction documentation, basic data entry, report preparation, and communication between internal teams and agents.

Responsibilities

• Open and close office during operating hours.
• Take incoming calls and greet customers and clients.
• Coordinate with the manager for any office events.
• Manage and continually audit transactions as a team with the office leader.
• Participate in any company led training opportunities or meetings.
• Manage expired/cancelled transactions on a paperless platform.
• Oversee branch social media account.
• Create and distribute branch flyers using Canva and other design platforms.
• Track and enter crucial dates for transactions on a paperless platform.
• Create broker demands and distribute to all necessary parties.
• Oversee and assist agents with transactions throughout the escrow process.
• Enter and close out properties into the MLS.
• Real Estate transaction management experience is preferred.
• May require minimal light lifting.
• Additional duties may be included and not listed here.

Requirements/Qualifications

• Possess a solid administrative background with strong computer capabilities.
• Strong interpersonal communication skills.
• Proficient in design websites such as Canva.
• Experience in professional social media interactions.
• Possess ability to adapt to changing conditions.
• Demonstrate ability to multi-task.
• Ability to work independently and with direction.
• In office attendance is required.
• Superior problem-solving skills.
• Highly efficient and organizational skills are a must.

What do we offer

• A high energy professional work environment.
• Continued training and development.
• Base salary plus a benefits package.
• Transaction coordinators receive an additional bonus on all closed transaction files.

TC's must have experience transacting real estate sales and deals through MLS and Skyslope. A real estate license is not required.

• $20.00-$24.00 per hour, and in addition, there are bonuses for closed transactions for Transaction Coordinators.

RE/MAX Gold Nation is an Equal Opportunity Employer. We strive to be a top destination for diverse talent, committed to creating a culture of belonging that empowers everyone's next move. We pursue talent—strategic thinkers who are eager to always find a better way. We relentlessly focus on talent, prioritize growth, and achieve exceptional results. We value diversity, respecting backgrounds, cultures, perspectives, and beliefs.

With a diverse and inclusive workplace, we believe we can achieve great success together and lead the real estate industry into the future.

We hope you will join us on the exciting journey.