Expenses Administrator

remote work; United States; Remote; USD 16,000 - 17,000; Full time

Job summary

Remote Recruitment is hiring a UK based expenses administrator for a fully remote role from South Africa. You will process and check UK staff expense claims, ensuring accuracy, policy compliance and timely reimbursement.

Responsibilities include coding expenses, chasing missing receipts, preparing reimbursement batches and reporting spend trends to the finance team, while aligning with payroll timelines and month-end deadlines.

Qualifications

• Experience processing expenses in Expensify, Xero or similar.
• Strong Excel skills.
• Attention to detail with receipts and coding.
• Clear, polite written communication.
• Comfort working to payroll and month end deadlines.

Responsibilities

• Check expense claims against receipts and company policy.
• Code expenses correctly in the accounting system.
• Chase missing receipts and clarify queries with claimants.
• Prepare reimbursement batches for approval.
• Report monthly spend trends to the finance team.

Skills

Expensify

Xero

Excel

Attention to detail

Written communication

Tools

Expensify

Xero

Job description

About the role

Remote Recruitment is hiring a UK based expenses administrator for a fully remote role from South Africa. You will process and check UK staff expense claims, ensuring accuracy, policy compliance and timely reimbursement.

What you'll do

• Check expense claims against receipts and company policy
• Code expenses correctly in the accounting system
• Chase missing receipts and clarify queries with claimants
• Prepare reimbursement batches for approval
• Report monthly spend trends to the finance team

What they're looking for

• Experience processing expenses in Expensify, Xero or similar
• Good Excel skills
• Attention to detail with receipts and coding
• Clear, polite written communication
• Comfort working to payroll and month end deadlines

For applicants in Nigeria

• The listing states full remote work from South Africa for a UK employer; Nigeria is not excluded by the listing, but confirm country eligibility with the employer.
• Work hours are UK business hours (09:00-17:00 UK time, 11:00-19:00 SAST); Nigeria falls in a different timezone, confirm availability during UK hours.
• Contract type is not stated; the listing does not specify whether you are an employee or contractor. Confirm during interview.
• Pay is R23 000, R25 000 per month; currency is specified in ZAR. Nigeria applicants should confirm currency and payment method with the employer.