Expense Program Lead — Concur & Card Administration

Great Minds; Washington (District of Columbia); On-site; USD 62,000 - 68,000; Full time

Job summary

Great Minds in Washington, DC is seeking an Expense Program Administrator to own day-to-day T&E and corporate card operations. You will process expense reports in Concur, manage card programs, and provide frontline support to employees and managers.

The role reports to the Director, Corporate Services and requires 3 years of related experience with strong attention to detail and discretion while handling sensitive financial information.

Qualifications

• 3 years of expense administration experience.
• Experience with an expense management system.
• Strong attention to detail and ability to escalate when outside routine guidelines.
• Clear, professional written communication for employee-facing policy guidance.
• Ability to handle sensitive financial information with discretion.

Responsibilities

• Review and process expense reports in Concur Expense per policy.
• Perform first-line review for completeness and policy compliance.
• Monitor turnaround time and troubleshoot delays for timely reimbursements.
• Support reconciliation of termination expenses and non-standard cases.
• Process routine new card requests and standard cancellations with HR and issuer.
• Monitor card transactions for policy compliance; flag misuse or fraud.
• Support monthly card reconciliations and offboarding logistics.
• Deliver Concur training and serve as the first point of contact for questions.
• Cross-functional support with Accounting, HR, and Payroll.

Skills

Attention to detail

Written communication

Discretion with sensitive information

Professional communication

Education

Bachelor's degree in accounting or business

Associate's degree + relevant experience

Tools

Expense management system

Job description

Great Minds in Washington, DC is seeking an Expense Program Administrator to own day-to-day T&E and corporate card operations. You will process expense reports in Concur, manage card programs, and provide frontline support to employees and managers.

The role reports to the Director, Corporate Services and requires 3 years of related experience with strong attention to detail and discretion while handling sensitive financial information.