Expeditor II

ESPO Corporation; San Antonio (TX); On-site; USD 28,000 - 55,000; Full time

Job summary

ESPO Corporation is seeking an Expeditor II based in San Antonio, TX or Houston, TX for a 6 month contract to hire. The role focuses on driving and tracking pre-delivery document submittals, expediting supplier documents, and reporting status to stakeholders.

You will lead weekly calls, support project expediting, travel up to 25%, and work across engineering and construction teams. Requires strong communication, problem solving, and initiative to resolve delinquencies and ensure on-time

Qualifications

• High School Diploma or GED.
• 1-3 years of experience in expediting, document control, or project coordination, with the ability to follow up with vendors and internal teams to ensure timely delivery of project deliverables.
• Experience supporting project deliverables tied to schedules within a project-based environment (engineering, construction, manufacturing, or similar).
• Experience with Microsoft Office Suite (Windows, Excel, Outlook, Word, etc.).
• Critical thinking and problem-solving skills to plan and perform work where only general policies or procedures are available.
• Effective verbal and written communication skills for relationship building.
• Ability to work independently with minimal direction and to recognize timelines and prioritize work.

Responsibilities

• Perform Expeditor duties per the project SOP with focus on documents.
• Run expediting calls with suppliers and project team to support packages and document status.
• Provide updates to the project team on deliverables to support Advanced Work Packaging.
• Attend weekly project meetings.
• Expediting activities to ensure on-time delivery of equipment/material and documentation.
• Travel up to 25% of time; may embed in fabrication facility or jobsite as required.

Skills

Communication

Problem solving

Initiative

Time management

Education

Associate or bachelor’s degree

Tools

Microsoft Office Suite

Excel

Outlook

Word

Oracle

Job description

Expeditor II - San Antonio, TX or Houston, TX - 6 month contract to hire

The Expeditor II is responsible for driving and tracking all pre-delivery document submittals in accordance with the contract and project schedule. Drive improvement in Suppliers on-time delivery performance by prioritizing outstanding supplier documents. This includes expediting new, missing or returned documents from the supplier and/or Engineering. Conduct weekly analysis on supplier documentation performance to improve on poorly performing suppliers. Participate in weekly Engineering call to provide updates and status of document submittals. Participate in weekly Project Expediting meeting to ensure submittals are received for Engineer review and returned to vendor per the schedule. This role requires an individual with good communication, problem solving skills and must use your own initiative to source and close document submittal issues. Identify and amplify ongoing supplier documentation issues to the Project Expeditor and/or the Expediting Manager. The Expeditor II role emphasizes a proactive, systematic & standardized approach which aggressively pursues all available courses of action to detect and avert delays to the contractual delivery date stated within the contract. Provide detailed updates to all stakeholders on the status of supplier document submittals. To provide effective document expediting support and co-ordination for the Engineering and Construction Teams. Dependent upon project requirements other tools or systems may be used to support Expediting efforts. Additional responsibilities will include meeting agenda preparation, publishing meeting minutes and misc. expediting functions as required to support the project.

Responsibilities:

• Perform all Expeditor duties in accordance with the Project Expediting Standard Operating Procedure for the project in which assigned with focus on Documents as defined above.
• Run Expediting calls with suppliers and project team to support assigned packages and Document status.
• Provides updates to the project team on deliverables according to the contract to support Advanced Work Packaging.
• Attends weekly project meetings.
• Performs expediting activities associated with ensuring on-time delivery of equipment/material and documentation.
• Could be required to embed in fabrication facility or jobsite as required
• Travel required up to 25% of time for home office positions

Position Requirements:

• High School Diploma or GED
• 1?3 years of experience in expediting, document control, or project coordination, with the ability to follow up with vendors and internal teams to ensure timely delivery of project deliverables
• Experience supporting project deliverables tied to schedules within a project-based environment (e.g., engineering, construction, manufacturing, or similar), not solely internal or administrative coordination
• Experience with Microsoft Office Suite (Windows, Excel, Outlook, Word, etc.)
• Critical thinking and problem-solving skills to plan and perform work where only general policies or procedures are available
• Experienced communicator with effective verbal and written communication skills that - allow for relationship and rapport building
• Ability to work independently with minimal directionAbility to recognize timelines and deadlines and prioritize work accordingly

Preferred Qualifications:

• Associate or bachelor's degree
• 2-5 years of experience in expediting or document control supporting project deliverables tied to schedules within engineering, construction, industrial, or manufacturing environments
• Experience in large industrial construction projects
• Experience leading and managing others
• Experience/Working knowledge of Oracle
• Intermediate to Advance knowledge of working with Microsoft Office Suite (Windows, Excel, Outlook, Word, etc)

Work Environment:

Employee will work in multiple environments including an office, warehouse and in a trailer or building on sites. On work sites noise levels will be moderate to high. Job site will contain light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling and talking, bells whistles and alarms.

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.