Production Project Manager — Hybrid/Remote, Client-Facing

Theatre Philadelphia; Philadelphia (Philadelphia County); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Employer-sponsored healthcare

401(k) retirement plan

10 paid holidays

10 paid vacation days

3 paid sick days

Overtime paid at 1.5× regular hourly+

Job summary

Theatre Philadelphia is seeking an organized PM to oversee client projects, coordinate schedules and resources, and maintain clear communication across designers, vendors, and leadership. You will manage estimates, quotes, and changes in scope while ensuring on-time delivery and budget adherence.

Ideal candidates have experience in production or project management, strong communication, and the ability to juggle multiple deadlines.

Qualifications

• Experience in production management, project management, technical direction, or a similar role.
• Strong written and verbal communication skills.
• Excellent organization and follow-through.
• Experience managing schedules, vendors, purchasing, or project budgets.
• Comfort communicating directly with clients.

Responsibilities

• Serve as the primary point of contact for assigned clients and projects.
• Coordinate project schedules, deadlines, approvals, and outstanding decisions.
• Maintain clear, responsive communication with clients throughout the project.
• Coordinate with designers, Technical Directors, department leads, vendors, and other production partners.
• Identify schedule, budget, scope, or communication concerns early and bring them to the appropriate team member.
• Support load-ins and project logistics as needed.
• Coordinate the estimating and quoting process for assigned projects.
• Gather internal estimates, vendor pricing, and other information needed to complete proposals.
• Track outstanding quotes, approvals, and client questions.
• Follow up with prospective clients and keep opportunities moving.
• Help ensure changes in scope are documented and appropriately priced.
• Coordinate outside vendors and specialty fabrication.
• Request and track vendor pricing.
• Order and track project-specific specialty materials.
• Monitor lead times, deliveries, and missing information that could affect production.
• Communicate purchasing and vendor issues before they become schedule problems.
• Coordinate with the COO, Technical Directors, and department leads regarding project needs, timelines, and staffing.
• Help communicate overhire and freelance labor needs as projects develop.
• Flag resource conflicts or scheduling concerns across concurrent projects.
• Maintain organized project documentation and communication.
• Keep project information current in company tracking and project-management systems.
• Make sure decisions, approvals, and follow-up items are captured and visible.
• Maintain clear project schedules and records throughout fabrication and installation.

Skills

Project management

Client communication

Organization

Vendor coordination

Scheduling

Budget awareness

Tools

ClickUp

Spreadsheets

Job description

Theatre Philadelphia is seeking an organized PM to oversee client projects, coordinate schedules and resources, and maintain clear communication across designers, vendors, and leadership. You will manage estimates, quotes, and changes in scope while ensuring on-time delivery and budget adherence.

Ideal candidates have experience in production or project management, strong communication, and the ability to juggle multiple deadlines.