Global Meetings & Events Coordinator

WRG; Philadelphia (Philadelphia County); On-site; USD 42,000 - 60,000; Full time

Job summary

Emota in the US (Philadelphia region) is seeking a Meetings and Events Project Co-ordinator to organize delegate experiences, including registration, travel, and accommodation for multi-meeting programs.

You will support the Project Manager and field teams across pre, on-site, and post-event phases, coordinating various events from investigator meetings to conferences while emphasizing sustainability and client satisfaction.

Qualifications

• 1+ years of event management experience in a corporate setting.
• Client liaison skills.
• Team motivator and professional team member.
• A focus on accuracy, consistency and dedicated to customer service.
• Intermediate level Excel and familiar with Microsoft Office Suite.
• Willingness to travel domestically and overseas.
• Cvent experience would be advantageous.

Responsibilities

• Set up and administer event websites, including delegate details.
• Manage invitations, registration, air travel, housing and transport for attendees.
• Coordinate attendee communications and timelines; keep PM updated.
• Produce signage, badges, on-site manuals and documentation.
• Order on-site equipment and manage attendance at events.
• Assist with venue selection and production of event proposals.
• Incorporate sustainability considerations in all aspects of the role.
• Maintain client files from confirmation to evaluation and manage communications.

Skills

Client liaison skills

Team motivator

Organized

Attention to detail

Travel flexibility

Customer service oriented

Tools

Excel

Cvent

Microsoft Office Suite

Job description

Emota in the US (Philadelphia region) is seeking a Meetings and Events Project Co-ordinator to organize delegate experiences, including registration, travel, and accommodation for multi-meeting programs.

You will support the Project Manager and field teams across pre, on-site, and post-event phases, coordinating various events from investigator meetings to conferences while emphasizing sustainability and client satisfaction.