Delegate Experience & Events Coordinator

emota; Philadelphia (Philadelphia County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401k

Life insurance

Health insurance

Volunteer days

Enhanced annual leave (buy/sell)

Many other benefits

Job summary

Emota in Philadelphia is seeking a Meetings and Events Project Co-ordinator to manage delegate experiences for site and international events. You will coordinate registration, travel, transfers and accommodation to ensure a seamless delegate journey across pre, on-site and post-event phases.

You will support the Project Manager and team, handling multiple meetings such as investigator meetings, advisory boards, congresses, conferences and galas.

Qualifications

• 1+ years of event management experience in a corporate setting.
• Team motivator and professional team member.
• Focus on accuracy, consistency and customer service.
• Intermediate level Excel and MS Office Suite.
• Enthusiasm, organized, and travel-ready.
• Cvent experience would be advantageous.

Responsibilities

• Set-up and administer event websites, collect and input delegate details.
• Manage invitation and attendee processes including registration, travel and housing.
• Coordinate attendee communications and timelines.
• Keep Project Manager informed of delegate arrangements throughout programs.
• Produce signage, badges, on-site manuals and documentation.
• Arrange on-site equipment and supplies and assist at events.
• Assist in venue selection and production of event proposals.
• Incorporate environmental sustainability into role where possible.
• Foster client relationships through operational delivery.

Skills

Event management

Customer service

Attention to detail

Team leadership

Travel readiness

Tools

Excel

MS Office

Cvent

Job description

Emota in Philadelphia is seeking a Meetings and Events Project Co-ordinator to manage delegate experiences for site and international events. You will coordinate registration, travel, transfers and accommodation to ensure a seamless delegate journey across pre, on-site and post-event phases.

You will support the Project Manager and team, handling multiple meetings such as investigator meetings, advisory boards, congresses, conferences and galas.