Executive Workplace Experience & Facilities Coordinator

IDT Corporation; Los Angeles (CA); On-site; USD 55,104 - 59,236; Full time

Job summary

Hillspire, LLC is seeking a Workplace Experience & Office Services Coordinator on Sunset Blvd in Los Angeles. The role combines day porter duties, administrative support to the Office Coordinator, and employee experience & office events coordination to keep the office running smoothly and guest-ready.

You will stock and maintain supplies, support onboarding and moves, coordinate scheduling and events, assist with mailbox and vendor tasks, and collaborate with building management to ensure a

Qualifications

• 3 years of experience in office services, facilities, hospitality, or workplace coordination; commercial office day porter experience a plus
• Experience supporting office administration or employee events preferred

Responsibilities

• Check bathroom supplies and stock accordingly; fill bathroom baskets and feminine products
• Stock refrigerator, snacks, and teas
• Wipe tables (kitchen, dining area, conference rooms) and clean kitchen cabinets and utensils
• Check desks for cups/plates; remove and clean them
• Prepare chairs for the next day
• Run dishwasher multiple times a day; wash coffee equipment; clean dishwasher filter and sinks
• Wash Dishes
• Sweep kitchen, closets, and copy room; dust countertops (copy room, lobby, conference rooms)
• Clean windows/glass in conference rooms, desks (lamps and desk feet), and refrigerator
• Wash and change snack containers (twice per month); wash coasters and tea kettle
• Clean inside of cabinets; clean doorways and white walls
• Assist with trash removal and manage compost/recycle options
• Assist with deliveries and package handling; manage incoming/outgoing mail
• Set up and break down conference rooms and event spaces (furniture, AV, catering) as needed
• Conduct daily walkthroughs to ensure office is guest-ready and presentable
• Report any maintenance or safety issues to the Property Manager or Building Engineer
• Order and track office and pantry supplies and inventory (beyond daily stocking)
• Support new hire onboarding logistics: desk setup, badge/access requests, welcome kits
• Assist with office moves, seating changes, and space planning
• Support scheduling, calendar coordination, and meeting room bookings
• Assist with processing invoices, purchase orders, and expense tracking for office operations
• Provide backup front-desk/reception coverage: greeting visitors, answering phones, issuing badgesMaintain office documentation (seating charts, emergency contact lists, vendor contracts)
• Liaise with building management/security on access, parking, and facility requests
• Plan, set up, and support internal events (happy hours, town halls, holidays, celebrations, wellness activities)
• Help execute employee engagement initiatives (recognition programs, surveys, office traditions)
• Support catering orders and manage event budgets with the Office Coordinator
• Decorate and maintain office spaces for seasonal and cultural events
• Gather employee feedback on workplace experience and relay suggestions to leadership
• Support internal communications about office happenings (announcements, signage)
• Help welcome new hires into the culture (welcome lunches, buddy-pairing logistics, swag)
• Other duties as assigned

Skills

Cleaning techniques

Discretion & confidentiality

Clear communication

Office software

Asana / Slack

Multitasking

Customer service

Tools

Timesheets

Expense reports

Trinet

Microsoft Office / Google Workspace

Asana

Slack

Job description

Hillspire, LLC is seeking a Workplace Experience & Office Services Coordinator on Sunset Blvd in Los Angeles. The role combines day porter duties, administrative support to the Office Coordinator, and employee experience & office events coordination to keep the office running smoothly and guest-ready.

You will stock and maintain supplies, support onboarding and moves, coordinate scheduling and events, assist with mailbox and vendor tasks, and collaborate with building management to ensure a