Office Experience & Facilities Specialist

RSM US LLP; Los Angeles, Northern (CA, KY); Hybrid; USD 46,000 - 74,000; Full time

Job summary

RSM US LLP in Los Angeles seeks a Workplace Experience Support Specialist to help manage daily office operations, visitor management, safety, and hospitality for colleagues. You will coordinate with building management, handle vendor relations, and support onboarding and HR processes while ensuring a safe, well-maintained workspace.

The role requires strong communication, MS Office skills, and the ability to balance multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Associate degree or 2 years of experience preferred.

Responsibilities

• Coordinate with building management to maintain security, safety, sustainability, and space-related documents.
• Reconcile monthly parking and extra services billing with landlord.
• Perform daily location walk-throughs and address maintenance issues.
• Deliver services per the workplace experience playbook.
• Request bids from internal resources and vendors for space-related work.
• Coordinate maintenance of office space, equipment, and AED devices.
• Audit service invoices and process payments.
• Purchase and manage inventory of office supplies and equipment.

Skills

Effective communication

Microsoft Office

Organization & time management

People skills

Grammar & proofreading

Presentation skills

Multi-tasking

Facilities management knowledge

Education

High school diploma or GED

Associate degree or 2 years of experience preferred

Tools

Office equipment

Job description

RSM US LLP in Los Angeles seeks a Workplace Experience Support Specialist to help manage daily office operations, visitor management, safety, and hospitality for colleagues. You will coordinate with building management, handle vendor relations, and support onboarding and HR processes while ensuring a safe, well-maintained workspace.

The role requires strong communication, MS Office skills, and the ability to balance multiple tasks in a fast-paced environment.