Workplace Experience & Office Services Coordinator

Schmidt Entities; Los Angeles (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Hillspire, LLC, in Los Angeles, seeks a Workplace Experience & Office Services Coordinator to maintain daily office operations, manage front‑of‑house tasks, stock supplies, and support events.

You will partner with the Office Coordinator and Building Engineer, handle deliveries, set up conference rooms, and ensure a guest‑ready environment through daily walkthroughs and proactive issue reporting.

Qualifications

• Experience in office coordination or facilities support preferred.
• Strong organizational and multitasking abilities.
• Excellent customer service and communication skills.

Responsibilities

• Keep Hillspire floors clean, stocked, and running smoothly every day.
• Support front‑of‑house operations and internal events planning.
• Assist with deliveries, mail handling, and vendor coordination.
• Set up and break down conference rooms and event spaces as needed.
• Report maintenance or safety issues to the Property Manager or Building Engineer.

Skills

Office coordination

Facilities support

Event setup

Guest relations

Job description

Hillspire, LLC, is an integrated family office management company that serves the business and philanthropic activities of Eric and Wendy Schmidt and their family and supports more than 700 employees worldwide. Hillspire provides legal, finance, accounting, facilities and real estate, human resources, and information technology services to the organization.

Eric and Wendy Schmidt have created a number of philanthropic organizations and initiatives that work toward a healthy, resilient, secure world for all. These philanthropic organizations include:

The Schmidt Family Foundation works to restore a balanced relationship between people and planet. It has two grant‑making and investment programs: The 11th Hour Project, which works to create a world with fresh air, clean water and healthy food for all people; and Schmidt Marine Technology Partners, which supports scientists, engineers and entrepreneurs in developing technologies that restore ocean health.

Schmidt Ocean Institute is a virtual institute that operates the research vessel Falkor (too). The ship and its assets are available at no cost to scientists worldwide working to explore, discover and understand the ocean. Schmidt Ocean catalyzes ocean exploration and research and educates and engages the public to inform the wise stewardship of the planet.

Schmidt Sciences works to deepen human understanding of the natural world and develop solutions to global issues with science and technology. The core focus areas of the organization include: AI and advanced computing, astrophysics and space, biosciences, climate and cross‑science programs.

11th Hour Racing works with the sailing community and maritime industry to advance solutions and practices that protect and restore the health of the ocean.

Agog is a groundbreaking initiative at the intersection of technology, communications and social impact. The organization helps creators and nonprofit leaders harness the power of extended reality (XR) technologies to spur positive social transformation, opening new avenues for empathy, understanding and activism.

Schmidt Initiative for Long Covid advances clinical care for Long Covid patients globally. The organization works to raise the level of Long Covid care and understanding around the world by connecting specialists and primary care providers to support patients and share knowledge virtually, in real time.

Remain is a charitable organization that supports the economic, social and environmental vitality of Nantucket.

The Workplace Experience & Office Services Coordinator combines three functions in one role: day porter / office upkeep, administrative support to the Office Coordinator, and employee experience & office events support. This person keeps the Hillspire floors on Sunset Blvd cleaned, well‑stocked, and running efficiently day to day; supports front‑of‑house and administrative office operations; and helps plan and execute internal events and employee‑experience initiatives. Candidate will provide attentive customer service to employees, guests, vendors, and the maintenance/building team, and report any safety or maintenance hazards to the Office Coordinator or Building Engineer.

• Check bathroom supplies and stock accordingly; fill bathroom baskets and feminine products
• Stock refrigerator, snacks, and teas
• Wipe tables (kitchen, dining area, conference rooms) and clean kitchen cabinets and utensils
• Check desks for cups/plates; remove and clean them
• Prepare chairs for the next day
• Run dishwasher multiple times a day; wash coffee equipment; clean dishwasher filter and sinks
• Wash dishes
• Sweep kitchen, closets, and copy room; dust countertops (copy room, lobby, conference rooms)
• Clean windows/glass in conference rooms, desks (lamps and desk feet), and refrigerator
• Wash and change snack containers (twice per month); wash coasters and tea kettle
• Clean inside of cabinets; clean doorways and white walls
• Assist with trash removal and manage compost/recycle options
• Assist with deliveries and package handling; manage incoming/outgoing mail
• Set up and break down conference rooms and event spaces (furniture, AV, catering) as needed
• Conduct daily walkthroughs to ensure office is guest‑ready and presentable
• Report any maintenance or safety issues to the Property Manager or Building Engineer

• Order and track office and pantry supplies and inventory (beyond daily stocking)
• Support new hire onboarding logistics: desk setup, badge/access requests, welcome kits
• Assist with office moves, seating changes, and space planning

No expiry condition present.