Executive Virtual Assistant - Remote

myVA Rocks; United States; Remote; USD 23,000 - 32,000; Part time

Job summary

myVA Rocks is seeking an experienced Executive Virtual Assistant to provide high-level administrative and operational support to C-suite executives, founders, CEOs, and senior leaders. The role is 100% remote with a flexible schedule, requiring availability during standard U.S.

business hours. You will proactively protect executive time, manage calendars, emails, travel, and board-related activities while maintaining confidentiality and professional communication.

Qualifications

• 5+ years of experience in executive support roles.
• Strong calendar and inbox management skills.
• Ability to manage travel and schedules with discretion.

Responsibilities

• Manage complex executive calendars with prioritization and conflicts.
• Handle executive email, draft responses, and track follow-ups.
• Provide day-to-day administrative support to keep leaders focused on priorities.
• Coordinate meetings and logistics with internal and external stakeholders.
• Arrange domestic and international travel itineraries and logistics.

Skills

Executive support

Calendar management

Email management

Travel coordination

Discretion

Job description

myVA Rocks is looking for an experienced Executive Virtual Assistant / Executive Assistant to provide high-level administrative and operational support to C-suite executives, founders, CEOs, and senior leaders.

This is a great opportunity for an experienced Executive Assistant who is proactive, organized, resourceful, and comfortable working independently. Our VAs help busy leaders protect their time, stay organized, manage competing priorities, and keep business moving.

If you naturally think a few steps ahead, communicate clearly, catch the details others miss, and enjoy making a busy executive's day run more smoothly, we'd love to hear from you.

myVA Rocks is looking for an experienced Executive Virtual Assistant / Executive Assistant to provide high-level administrative and operational support to C-suite executives, founders, CEOs, and senior leaders.

This is a great opportunity for an experienced Executive Assistant who is proactive, organized, resourceful, and comfortable working independently. Our VAs help busy leaders protect their time, stay organized, manage competing priorities, and keep business moving.

If you naturally think a few steps ahead, communicate clearly, catch the details others miss, and enjoy making a busy executive's day run more smoothly, we'd love to hear from you.

The Details

Contract: Up to 40 hours per week

Location: 100% remote

Schedule: Flexible, with consistent availability required during standard U.S. business hours

Rate: $20/hour

Our primary collaboration hours are:

• 8:00–11:00 AM PST
• 9:00 AM–12:00 PM MST
• 10:00 AM–1:00 PM CST
• 11:00 AM–2:00 PM EST

Additional client availability may be required depending on the needs of the executive you support.

What You'll Do

• Manage complex executive calendars, including scheduling, prioritization, time management, and conflict resolution
• Manage executive email and inboxes, including organizing messages, drafting responses, tracking follow-ups, and flagging priorities
• Provide day-to-day executive administrative support to help leaders stay focused on high-priority work
• Triage requests, manage competing priorities, and use sound judgment to protect executive time
• Prepare leaders for meetings by coordinating agendas, materials, schedules, and follow-up items
• Coordinate meetings and communication with internal teams, clients, partners, and other stakeholders
• Support leadership meetings, board-related activities, and cross-functional projects
• Coordinate domestic and international business travel, including itineraries, reservations, changes, and logistics
• Track expenses and maintain accurate records
• Document processes and identify opportunities to improve workflows and administrative efficiency
• Handle confidential and sensitive information with professionalism and discretion

What We're Looking For

• 5+ years of experience as an Executive Assistant, Executive Virtual Assistant, Administrative Assistant, or similar role supporting C-suite executives, founders, CEOs, or senior leaders
• Strong experience with executive calendar management and inbox/email management
• Excellent written and verbal communication skills, including strong grammar and professional communication
• Strong judgment and the ability to prioritize competing demands
• A proactive approach: you see what needs to happen and take action without waiting to be asked
• Excellent attention to detail, organization, and follow-through
• Comfortable managing multiple priorities and shifting deadlines in a fast-paced environment
• Professional, dependable, and trustworthy
• Able to work independently while communicating effectively with clients and the myVA Rocks team
• Comfortable working with technology and learning new software, systems, and processes quickly

Why myVA Rocks?

Our VAs come from all kinds of backgrounds and are building careers in a flexible, 100% remote environment. We value people who bring a great attitude, take pride in their work, pay attention to the details, and believe in lifting as you rise.

If you're an experienced Executive Assistant who enjoys being the person behind the scenes who keeps everything moving, we'd love to meet you.

Where You Can Work

This position is currently available to candidates who work and reside in: AL, AZ, AR, CO, DE, FL, GA, ID, IN, IA, KS, KY, LA, ME, MD, MI, MN, MS, MO, MT, NE, NV, NH, NM, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VT, VA, WA, WI, WV, WY.

myVA Rocks, LLC may request consumer reports, as defined by the federal Fair Credit Reporting Act, on you from a consumer reporting agency in connection with your employment application and for employment purposes. A consumer report is a compilation of information that might affect your employability. These reports may contain information that might affect your employability. These reports may contain information relating to your criminal history, credit history, driving or motor vehicle records, education or employment history, or other background checks.