Executive Virtual Assistant

Winning Assistants, Inc.; United States; Remote; USD 7,000 - 8,000; Full time

Benefits offered by this job

Dedicated HR & Contractor Support Team

Premium VPN Access

Performance-Based Incentives

Job summary

Winning Assistants is seeking an Executive Virtual Assistant to provide comprehensive support to C-suite executives. The role is remote and requires strong organizational skills and experience in professional environments.

Applicants should have a proven track record in administrative roles, proficiency in communication tools, and the ability to manage multiple responsibilities efficiently. The position offers flexible hours during EST and a supportive work atmosphere.

Qualifications

• Proven experience in a related role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to executives.
• Manage executive calendars and appointments.
• Respond to customer inquiries effectively.

Skills

Organizational skills

Multitasking skills

Excellent communication

Education

Experience as Executive Assistant

Tools

Microsoft Office Suite

Google Workspace

Canva

Job description

Job Title: Executive Virtual Assistant

Position type: Full-time

Work hours: 8:30 AM – 5:30 PM Eastern Time (EDT)

Work days: Monday – Friday

Salary: $5 – $6 per hour depending on experience

Job code: DHardin-PUI

Workplace: Remote

Preferred Candidate Location: Philippines

Scope of Work/Responsibilities

Administrative & Executive Support

• Provide direct administrative support to C-suite executives and senior managers
• Manage executive calendars, schedule appointments, and coordinate meetings
• Handle email and text management including sorting, responding, prioritizing, and sending newsletters
• Prepare documents, reports, presentations, and spreadsheets
• Assist with data entry and database management

Customer Support & Communications

• Respond to customer inquiries via email, chat, and phone
• Serve as a customer service representative handling inquiries and resolving issues
• Maintain professional communication across multiple platforms

Sales & Business Development Support

• Appointment setting and calendar coordination
• Assist with business development activities such as cold calling and outreach
• Support inside sales processes, including collecting payments
• Provide assistance as a client success/account manager ensuring customer satisfaction

Operations & Logistics

• Coordinate travel arrangements including flights, accommodations, and transportation
• Support internal operations across multiple business functions
• Assist with CRM updates and operational documentation

Marketing Support

• Create simple graphic designs such as flyers or basic marketing materials using Canva or similar platforms

Requirements

Experience requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
• Strong organizational and multitasking skills
• Ability to manage multiple responsibilities across operations, sales support, and customer service
• Excellent written and verbal communication skills
• Experience working with executives or senior leadership preferred
• Comfortable handling phone calls and client communication

Technical Skills

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Canva or similar graphic design platforms
• Basic IT troubleshooting

Communication Platforms

• Email and phone communication
• Messaging and collaboration tools such as Slack, Salesforce, WhatsApp, or Skype

Additional Requirements

• Ability to work full-time during EST business hours
• Flexible and adaptable to support multiple operational functions
• HIPAA certification preferred or willingness to obtain if required
• Reliable internet connection and professional remote workspace

Hiring Timeline

Urgent hiring need. The executive will be traveling next week, so we are looking to hire immediately. Candidates who are available to start right away are highly encouraged to apply.

Basic requirements

• Must be proficient in speaking and writing English very clearly
• Must have relevant work experience
• Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
• Must be available for video meetings with your camera on (when needed)

Technical requirements

• Device: Reliable laptop or desktop computer.
• Internet: High-speed connection (minimum 10 Mbps).
• Audio: Noise-canceling headset.
• Video: Webcam for virtual meetings.
• Workspace: Quiet, professional environment

Benefits

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
• Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
• Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.