Luxury Executive Travel Concierge

Arrow Search Partners; Miami (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Arrow Search Partners is seeking a Travel Coordinator to support the CEO with all travel logistics, including international itineraries, private aviation, and high-end experiences.

The ideal candidate will have 5-7 years of experience coordinating executive or luxury travel, deep knowledge of travel requirements and visas, and flexibility to work evenings, weekends, and holidays when travel demands require.

Qualifications

• 5-7 years of experience coordinating executive or luxury travel.
• Experience booking private aviation.
• Knowledge of international travel requirements and visas.
• Willingness to work evenings, weekends, and holidays.
• Strong problem-solving and composure under pressure.

Responsibilities

• Coordinate domestic and international travel including air, accommodations, ground transport, and special experiences.
• Create detailed itineraries with confirmations and contingency plans.
• Monitor schedules and adjust plans for weather, delays, or priorities.
• Manage travel documentation such as passports and visas.
• Liaise with agencies, private aviation providers, hotels, and security teams.
• Track budgets, reconcile expenses, and maintain travel records.
• Coordinate travel for family, guests, and staff as needed.
• Be available outside business hours for urgent travel changes.

Skills

Executive travel coordination

Luxury travel

Budget management

Vendor coordination

Problem solving

Calm under pressure

Job description

Arrow Search Partners is seeking a Travel Coordinator to support the CEO with all travel logistics, including international itineraries, private aviation, and high-end experiences.

The ideal candidate will have 5-7 years of experience coordinating executive or luxury travel, deep knowledge of travel requirements and visas, and flexibility to work evenings, weekends, and holidays when travel demands require.