Executive Travel & Expense Coordinator (Hybrid)

Aramark; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Aramark is seeking an Executive Administrative Assistant in Philadelphia to support Regional Vice Presidents with travel, expense reporting, and senior-level administrative tasks. This hybrid role requires onsite work five days per week in the Philadelphia office.

The ideal candidate will be highly organized, discreet, and capable of managing complex schedules and competing priorities while maintaining professionalism.

Qualifications

• High school diploma or equivalent. An Associate's degree is preferred.
• 2+ years of executive administrative support, travel coordination, or related experience preferred.

Responsibilities

• Prepare, submit, and reconcile expense reports for Regional Vice Presidents.
• Coordinate all travel arrangements including airfare, hotel, and ground transportation.
• Develop travel itineraries and supporting materials; manage changes and disruptions.
• Provide high-quality administrative support and coordinate meetings and materials.

Skills

Executive support

Travel coordination

Expense reporting

Communication skills

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Office Suite

Excel

Outlook

Job description

Aramark is seeking an Executive Administrative Assistant in Philadelphia to support Regional Vice Presidents with travel, expense reporting, and senior-level administrative tasks. This hybrid role requires onsite work five days per week in the Philadelphia office.

The ideal candidate will be highly organized, discreet, and capable of managing complex schedules and competing priorities while maintaining professionalism.